Executive Assistant 2

Panduit•Tinley Park, IL

15h•Hybrid

About The Position

The Executive Assistant is a strategic partner to the CTO, SVP of Industrial Electrical Infrastructure, and SVP of Network Infrastructure and their teams, driving seamless operations across calendars, travel, communications, and high-priority initiatives. This role manages domestic and international travel, coordinates executive meetings and large-scale events, and ensures leaders are prepared for every engagement. Acting with exceptional judgment and discretion, the Executive Assistant handles confidential information, supports special projects, oversees policy and procedure management, and streamlines administrative operations to maximize executive efficiency and organizational impact. If you’re a proactive, resourceful professional who can anticipate needs, isn’t afraid to ask questions, and enjoys being a trusted partner to leaders, we’d love to hear from you!

Requirements

High school diploma required.
7-9 years working as an executive assistant, managing complex calendars, dealing with shifting priorities, and managing multiple executive teams.
Proficiency in Microsoft Outlook, including complex calendar management, as well as experience with Oracle Fusion, Document Management System, At Your Service and Workday.
Strong organization, communication, attention to detail, and collaboration skills.

Nice To Haves

University coursework or business training a plus.
Experience with event planning and AI a plus.

Responsibilities

Manage complex executive calendars, including prioritizing meetings and resolving scheduling conflicts.
Coordinate seamless meeting execution, including AV setup, presentation collation and uploads, catering coordination, room setup, and visitor registration.
Coordinate and support consultant forums throughout the year, including logistics, meeting planning, catering, travel coordination, presentation materials, and onsite support.
Plan and execute special projects, trainings, and workshops with full ownership of deliverables and outcomes.
Prioritize, track, and coordinate critical tasks to ensure deadlines, approvals, and organizational updates are completed efficiently.
Act as a trusted executive partner, exercising sound judgment, professionalism, and initiative while collaborating with leadership, internal teams, and external stakeholders.
Serve as the Policy & Procedure Documentation Coordinator, maintaining and organizing policies and procedures across the Business Units.
Draft and manage correspondence, reports, presentations, and confidential materials with professionalism and discretion.
Coordinate domestic and international travel arrangements, including itineraries, visas/passports, logistics, and expense reporting.
Create and manage requisitions in Oracle Fusion to ensure timely processing and payment of invoices for the Business Units.