Executive Assistant

UWM•Pontiac, MI

18d•Onsite

About The Position

The IT Executive Assistant will provide general administrative support to our Executive Leadership. They will be responsible for data entry, scheduling, coordinating meetings, and conferences as needed, obtaining office supplies, running errands when necessary, coordinating direct mailings, and any other special projects as needed. This opportunity is perfect for a self-starter who thrives in a high-energy, rapidly evolving landscape, possesses an innate ability to anticipate needs, demonstrates unwavering discretion, and effortlessly transitions between strategic executive assistance and hands-on logistical support. Embrace a role where no two days are alike, demanding exceptional adaptability, innovative problem-solving, a strong sense of urgency, and a "whatever it takes" mentality to achieve success.

Requirements

2+ years of Executive Assistant experience
Extremely high sense of urgency in all tasks assigned
Excellent communication skills both orally and written
Ability to stay organized at a high level and multi-task with a high sense of urgency
Exceptional client service skills both externally and internally
Ability to handle sensitive information with the utmost confidentiality
Always looking for ways to actively assist others and create efficiencies daily
Highly proficient in Microsoft Office Products (ie. Powerpoint, Word, Excel, ect.)
High School Diploma

Responsibilities

Assisting the C-Level Executive with daily projects and tasks
Preparing monthly meetings as necessary
Scheduling and organizing complex activities such as but not limited to: meetings, travel coordination, reservations, appointments, and special projects
Completing expense reports
Communicating with a diverse group of important inbound calls to leadership and guests, as well as internal contacts at all levels within the organization
Answering multiple phone lines with a sense of urgency
Handling confidential and non-routine information with care while having the ability to explain policies when necessary
Performing assistance with record-keeping duties at various degrees of complexity
Running errands as necessary and other day-to-day needs that allow the executive to operate efficiently and remain focused on the highest-priority areas of the business.

Benefits

Paid Time Off (PTO) after just 30 days
Additional parental and maternity leave benefits after 12 months
Adoption reimbursement program
Paid volunteer hours
Paid training and career development
Medical, dental, vision and life insurance
401k with employer match
Mortgage discount and area business discounts
Free membership to our large, state-of-the-art fitness center, including exercise classes such as yoga and Zumba, various sports leagues and a full-size basketball court
Wellness area, including an in-house primary-care physician’s office, full-time massage therapist and hair salon
Gourmet cafeteria featuring homemade breakfast and lunch
Convenience store featuring healthy grab-and-go snacks
In-house Starbucks and Dunkin
Indoor/outdoor café with Wi-Fi