Executive Assistant

Pipedrive • Usa, NY

47d • $95,000 - $115,000 • Hybrid

About The Position

We believe it takes great people to create a great product. That’s why our team lives our company values, and we hire based on them, too. Since 2010, Pipedrive has been on a mission to support sales and marketing teams with easy-to-use, powerful tools that make everyday work faster and easier. Today, our cloud-based software is trusted by over 100,000 companies and used in 179 countries. We have grown from a five-person team to a truly international company of over 850+ people, representing more than 50 nationalities, with ten offices distributed across Europe and the US. In 2020, Pipedrive received a majority investment from Vista Equity Partners, a global investment firm that invests exclusively in enterprise software, data and technology-enabled businesses, making Pipedrive the fifth unicorn from Estonia. The Executive Assistant provides high-quality administrative and operational support to senior leaders at Pipedrive, ensuring their day-to-day activities run smoothly and efficiently. Reporting to the Senior Executive Assistant, the role contributes to the effective functioning of the Executive Office by managing diaries, coordinating meetings and travel, preparing documentation, and facilitating clear information flow. The position requires sound judgement, excellent organisational skills, and the ability to maintain confidentiality at all times. The role upholds the standards set by the Senior Executive Assistant and plays a key part in delivering consistent, professional executive support across the organisation.

Requirements

• Bachelor’s degree (or equivalent experience) preferred but not essential
• Experience supporting C-suite executives in fast-paced, global organisations
• Strong understanding of executive support practices, including diary, travel, and stakeholder management
• Strong organisational skills with meticulous attention to detail
• Great communication and interpersonal skills, with the ability to advise and build relationships at the highest levels
• Skilled in communication, document preparation, and maintaining accurate information
• Ability to work with multiple stakeholders across time zones in a fast-paced environment
• A proactive, solutions-focused mindset, and high adaptability to change
• Proficiency in Google Workspace and standard productivity tools
• Proven ability to handle highly confidential information with discretion
• The employee must be authorized to work in the US without company sponsorship
• The ideal candidate must be able to complete all physical requirements (sitting [80-100%] and lifting [up to 20 lbs]) of the job with or without a reasonable accommodation

Nice To Haves

• Experience supporting events or leadership engagements is an advantage

Responsibilities

• Provide day-to-day administrative support to assigned senior leaders, including diary and inbox management, meeting coordination, and prioritisation of commitments
• Manage domestic and international travel arrangements, preparing itineraries, logistics, and supporting documentation as required
• Prepare meeting materials, agendas, presentations, and briefing notes, ensuring leaders are fully equipped for internal and external engagements
• Build strong working relationships across teams to ensure effective scheduling, decisions, and communication
• Follow up on agreed actions, tracking progress and ensuring timely completion
• Handle sensitive and confidential information with professionalism and discretion
• Support the Senior Executive Assistant in maintaining smooth operations within the Executive Office, including information flow, request triage, and alignment with organisational priorities
• Coordinate logistics for key internal events, meetings, and workshops, in collaboration with the Communications & Workplace Operations teams
• Support the preparation of board-related materials and documentation where relevant
• Contribute to process improvements by adopting consistent tools, templates, and workflows defined by the Senior Executive Assistant

Benefits

• People-first culture - Be part of a team that values authenticity, champions collaboration, and supports each other—no egos, just teamwork. Work alongside top talent from around the world in an inclusive space where different perspectives fuel our best ideas. Everyone is welcome
• Unlock potential – Push boundaries, take ownership, and experiment with the latest technologies as we enhance our AI First Vision. We empower bold ideas that drive real change
• We’ve got you – Your well-being matters. Enjoy flexible hours, wellness perks and SWAG. Think performance-based bonuses, 28 paid leave days, well-being days, compassionate leave, and even pawternal leave—because we take care of ourselves and our people
• Grow with us – Whether through mentorship, coaching, or internal mobility, we invest in helping you unlock your potential. Open, honest feedback and clear communication are at our core. We grow together through trust and accountability
• Packed with purpose – Help 100,000+ small and medium-sized businesses grow and succeed while doing meaningful, customer-driven work

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 501-1,000 employees