Executive Assistant

Rain Media/Organics Ocean • Scottsdale, AZ

9d • Hybrid

About The Position

This role is for an experienced, proactive, and detail-obsessed Executive Assistant to support the CEO of Rain Media. It is not a reactive admin role, but rather for someone who anticipates needs, takes initiative, and ensures every aspect of the CEO’s professional life runs seamlessly. Responsibilities include managing calendars, inboxes, and communications, as well as handling personal logistics like travel, wellness, and household coordination with complete discretion and trust. The ideal candidate is assertive, highly organized, and thrives on making things happen without needing constant direction. Rain Media operates Organics Ocean, a premium direct-to-consumer supplement brand focused on science-backed, clean, and effective products. The company is a high-growth eCommerce brand, having seen 350% year over year growth, and values ownership, accountability, and a team of high performers who push boundaries and execute quickly.

Requirements

• 6+ years supporting C-suite executives (CEO, Founder, or President level).
• Proven experience handling professional tasks with confidentiality.
• Strong in Google Workspace (Docs, Sheets, Gmail, Calendar).
• Organized, systems-minded, and detail-oriented.
• Excellent written and verbal communication skills.
• Tech-savvy, familiar with Slack, ClickUp, Dropbox, and Zoom.
• Assertive, proactive, and decisive.
• Highly detail-oriented and reliable.
• Forward-thinking and resourceful, you anticipate rather than react.
• Adaptable, self-directed, and confident in managing competing priorities.

Nice To Haves

• Experience in fast-paced, high-growth environments (media, eCommerce, or tech a plus).

Responsibilities

• Manage the CEO’s calendar, email, travel, and meetings with accuracy and confidentiality.
• Proactively anticipate needs, prepare agendas, materials, and logistics before being asked.
• Coordinate internal and external communication on behalf of the CEO to ensure alignment.
• Track follow-ups, priorities, and deliverables to keep projects moving.
• Help prepare slide decks, presentations, or briefing notes when needed.
• Research and secure industry-specific podcast interviews for the CEO.
• Gather and organize tax documents; liaise with the CPA.
• Track expenses, pay bills, and coordinate with financial advisors.
• Arrange all travel: flights, accommodations, ground transport, and itineraries.
• Ensure travel aligns with both business priorities and personal preferences.
• Prioritize and gatekeep the CEO’s time, ensuring focus on what matters most.

Benefits

• High-growth eCommerce brand: Driven by innovation and fast execution, Organics Ocean has seen 350% year over year growth.
• Ownership & Accountability: We trust our team members to take full ownership of their responsibilities. You are empowered to lead, execute, and improve without micromanagement. We value individuals who take initiative, hold themselves accountable, and drive meaningful results.
• A team of high performers: We push boundaries, move fast, and get things done. The company is in a hockey stick growth phase. This is not a good fit for those who don’t want to grow.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed