Executive Assistant

Sonora Quest Laboratories / Laboratory Sciences of Arizona•Yakima, WA

4d•Hybrid

About The Position

Are you the kind of person who thrives at the center of the action - anticipating needs before they arise and keeping executives two steps ahead? As the Executive Assistant to Senior Leadership at Sonora Quest Laboratories and Laboratory Sciences of Arizona, you'll be the trusted right hand to the leaders shaping healthcare diagnostics across Arizona, managing everything from confidential communications and complex calendars to board-level materials and global travel. This is a high-impact, high-trust role where your discretion, business savvy, and razor-sharp organizational skills directly enable the strategic decisions that move our organization forward. If you're a self-motivated pro who loves solving problems, mastering the details, and being the go-to partner leaders can't work without, we want to meet you. POSITION SUMMARY This position provides comprehensive advanced administrative support to Senior Leadership Team (SLT) member(s) of Laboratory Sciences of Arizona (LSA) and Sonora Quest Laboratories (SQL). This position oversees the daily administrative operations of multiple leaders or a single executive; represents the leaders to both external and internal contacts and has accountability for relieving them of routine matters through appropriate independent action. The position requires considerable knowledge of the organization, policies, and practices in making routine administrative decisions and in the approach to take to handle non-routine situations. SCOPE AND COMPLEXITY This position acts as a member of a support team which may serve multiple individuals and/or departments. This position will need to exercise diplomacy, tact, and judgement in interacting with a wide range of stakeholders at varying levels of the organization including the SLT, parent organizations, staff at all levels, and external customers.

Requirements

High School diploma or equivalent
Five (5) years of advanced administrative support experience in a corporate type setting
Excellent organizational skills
Ability to handle highly confidential information
Ability to exercise independent judgment
Demonstrated ability to set and maintain multiple priorities in an environment with shifting priorities, while providing accurate deliverables in a timely fashion
Must be self-motivated and able to take ownership of projects/assignment
Must be a team player
Must have excellent customer service skills with outstanding follow-up
Strong interpersonal, verbal and writing skills
Exceptional proficiency in composing written communications, expert proofreading, and editing skills
Advanced proficiency with Microsoft 365 using all Microsoft tools (Outlook, Word, Excel, PowerPoint, SharePoint Online, MS Teams)
Ability to coordinate complex meetings, including offsite meetings, with internal and external attendees and video conferencing (using various virtual meeting platforms)
Knowledge of standard office equipment
Intermediate math and analytical skills

Nice To Haves

Additional related education
C-Suite experience

Responsibilities

Managing confidential communications
Managing complex calendars
Managing board-level materials
Managing global travel
Overseeing daily administrative operations of multiple leaders or a single executive
Representing leaders to both external and internal contacts
Relieving leaders of routine matters through appropriate independent action
Making routine administrative decisions
Handling non-routine situations
Coordinating complex meetings, including offsite meetings, with internal and external attendees and video conferencing (using various virtual meeting platforms)
Taking notes and recording minutes