Executive Assistant

Focus Financial Partners•Los Angeles, CA

5d•Onsite

About The Position

Provident Financial Management is a premier business management firm based in Los Angeles, specializing in providing comprehensive tax, accounting, and financial management services to entertainers, musicians, and other high-net-worth clients. We pride ourselves on delivering exceptional client service while maintaining the highest standards of professionalism, discretion, and integrity. We are seeking an organized, proactive, and detail-oriented Executive Assistant to support senior leadership and contribute to the day-to-day operations of our growing firm. This individual will play a key role in ensuring administrative processes run efficiently while providing exceptional support in a fast-paced, client-focused environment. This position is based in our Los Angeles office and requires on-site attendance Monday through Friday. Standard business hours are 8:00 a.m. – 5:00 p.m. , with some flexibility available.

Requirements

3+ years of executive or administrative assistant experience in a professional services environment preferred
Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel, and Teams
Excellent organizational and time management skills with the ability to prioritize competing responsibilities
Strong verbal and written communication skills
High attention to detail and accuracy
Ability to exercise sound judgment and maintain strict confidentiality
Comfortable working in a fast-paced environment with changing priorities
Professional demeanor with strong interpersonal skills and the ability to work effectively with individuals across all levels of the organization

Nice To Haves

Experience with DocuSign and ShareFile is preferred
Notary Public certification is a plus, but not required
The ideal candidate is highly organized, adaptable, and thrives in a dynamic environment. They enjoy being the go-to person for administrative support, are comfortable managing multiple projects simultaneously, and take pride in producing high-quality work. This individual will quickly learn office policies, procedures, and team dynamics while becoming a trusted resource for both leadership and colleagues.

Responsibilities

Manage executive calendars, schedule meetings, and coordinate appointments
Arrange domestic and international business travel, including flights, hotels, and transportation
Track, prepare, and submit expense reports
Prepare, edit, and format correspondence, agreements, and other business documents
Maintain electronic and physical filing systems, including scanning and document organization
Prepare and maintain Excel reports and spreadsheets
Manage incoming mail and distribute correspondence appropriately
Utilize DocuSign and ShareFile for document preparation, execution, and file management
Enter and maintain employee timesheets
Manage office subscriptions and recurring administrative tasks
Assist with client billing and invoicing
Process wire transfer requests
Track continuing professional education (CPE) hours and professional license renewals
Provide professional client service and maintain regular communication with clients and business partners
Perform additional administrative and operational duties as needed to support leadership and the broader team