EXECUTIVE ASSISTANT

New Horizons of the Treasure Coast Inc.•Fort Pierce, FL

just now•Onsite

About The Position

New Horizons is the largest mental health and addiction recovery provider on the Treasure Coast (and beyond), serving 15,000 children and adults annually through inpatient crisis services, 24-hour help line and mobile response team, and outpatient programs conveniently located across Indian River, Martin, Okeechobee and St. Lucie counties. In addition, New Horizons assists 22,000 students in area schools, and we work closely with the courts, law enforcement, jails, and hospitals to help improve the health of individuals and the quality of life in our community. New Horizons is a nonprofit agency seeking a caring and compassionate Executive Assistant who is eager to teach, want meaningful work that offers opportunities for growth, and believe that their efforts can make a difference in the lives of the people we serve. Now under new management, New Horizons offers competitive pay, amazing benefits, and comprehensive training. As an Executive Assistant your responsibilities will include: Attends meetings to record, maintain and process minutes for Board of Directors, Senior Leadership, Executive Leadership, and Medical Staff Receives, greets and directs visitors and staff Responsible for daily office related functions (supplies, office machines, fax, printer, postage meter, mail) Prepares a variety of administrative reports and maintains files and documents as it relates to the Agency's core business activities Assists with maintaining daily, weekly, monthly updates on social media sites (Facebook, Twitter, Instagram, etc.) Participates in Event Planning and Community Outreach activities (fund development events, networking, community lectures, etc.) Manages Executive's schedules, complex calendars, and meeting logistics Draft, edit, and proofread correspondence, presentations, and reports

Requirements

Associate degree in business, marketing or communications with two years' experience in an administrative position OR a High School diploma with 5 years' administrative experience relating to supporting a senior executive, public relations, marketing and development
Communication Skills: Excellent written and verbal communication abilities to interact effectively with various stakeholders.
Organizational Skills: Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

Responsibilities

Attends meetings to record, maintain and process minutes for Board of Directors, Senior Leadership, Executive Leadership, and Medical Staff
Receives, greets and directs visitors and staff
Responsible for daily office related functions (supplies, office machines, fax, printer, postage meter, mail)
Prepares a variety of administrative reports and maintains files and documents as it relates to the Agency's core business activities
Assists with maintaining daily, weekly, monthly updates on social media sites (Facebook, Twitter, Instagram, etc.)
Participates in Event Planning and Community Outreach activities (fund development events, networking, community lectures, etc.)
Manages Executive's schedules, complex calendars, and meeting logistics
Draft, edit, and proofread correspondence, presentations, and reports