Executive Assistant - Thinkingbox

Thinkingbox • Salt Lake City, UT

18d • $45,000 - $55,000 • Onsite

About The Position

We are looking for an organized, positive, and proactive Executive Assistant for our Salt Lake City office. As the face of the office you’ll support senior leadership, keep day-to-day office operations running, coordinate internal initiatives, and help foster a connected, engaging workplace. This role is perfect for someone who thrives in a fast-paced creative environment where priorities evolve quickly. You're comfortable making judgment calls, adapting on the fly, and keeping multiple initiatives moving without losing sight of the details.

Requirements

• Friendly, professional, and people focused
• Strong multitasker with the ability to prioritize and stay ahead of needs
• Excellent written and verbal communication skills
• Proactive problem solver who takes initiative
• Comfortable working in an environment where priorities can change quickly while maintaining accuracy, professionalism, and follow-through
• Experience in office coordination or administrative roles preferred
• Experience supporting executives is an asset

Nice To Haves

• Experience in any of the following environments is considered a strong asset: Creative, advertising, or production agencies
• Film, television, commercial, or live event production
• High-growth startups or entrepreneurial environments
• Experience as a Producer's Assistant, Production Coordinator, First Assistant Director (1st AD), Executive Assistant, or similar role where balancing competing priorities and coordinating multiple stakeholders was essential.

Responsibilities

• Assist with managing calendars and scheduling for the Chief Operations Officer and Chief Creative Officer
• Coordinate calendars, travel, meetings, and follow ups, proactively adapting plans as priorities and schedules change.
• Assist leadership with research and administrative tasks
• Greet all visitors and serve as the first point of contact for the office
• Answer phones and manage incoming/outgoing mail and packages
• Maintain a clean, organized, and well stocked office environment
• Coordinate vendors including cleaning services, suppliers, and building contacts
• Assist with onboarding tasks such as desk setup and office access
• Support multiple internal projects simultaneously, ensuring work continues to move forward even as priorities shift
• Help prepare documents, presentations, and meeting materials
• Collaborate across departments on assigned projects
• Champion a positive and connected office culture
• Plan and execute office events, team lunches, social gatherings, and holiday celebrations
• Coordinate industry related outings and community engagement activities
• Partner with the People and Culture team on company programs
• Support expense tracking
• Order office supplies and equipment
• Handle general administrative tasks as needed

Benefits

• Flexible time off, including paid vacation and sick days
• Consistent culture and team-building events
• Employee recognition and incentive programs
• Seasonal celebrations and gatherings throughout the year
• Office lunches
• Branded company swag
• Access to industry events, learning opportunities, and non-profit outreaches
• Dog-friendly offices
• Unlimited coffee, drinks, and snacks
• Flex work and travel options
• Comprehensive extended health benefits
• 401k matching

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed