Executive Assistant

Revamp Engineering • Oakland, CA

1d • $100,000 - $125,000 • Hybrid

About The Position

The Executive Assistant role at Revamp supports the President by managing the day-to-day flow of time, information, and logistics so company leadership can stay focused on key priorities. This includes owning a complex, multi–time zone calendar; preparing meeting materials and context; triaging inbound communications; drafting messages on the President’s behalf; and coordinating travel, expenses, and completing time-sensitive local tasks and errands. Overall, the job ensures the President and key stakeholders are well-prepared, schedules and commitments stay aligned, and important work moves forward smoothly and professionally. As an employee-owner, you will have a personal stake in the business you support, and your work will make a direct contribution to supporting a mission-driven company dedicated to providing impactful renewable energy solutions.

Requirements

• 5+ years supporting a founder, president, or C-suite executive.
• Demonstrated ability to manage a complex calendar across time zones, resolving conflicts and protecting focus time.
• Experience coordinating complex domestic travel and resolving itinerary changes as they happen.
• Excellent written communication.
• Demonstrated sound judgment with managing sensitive and confidential information.
• Strong command of Microsoft 365, including Outlook and Teams.
• Composure under shifting priorities, and a habit of flagging problems before they become urgent.
• Based in or willing to commute to the Oakland area for a hybrid schedule of ~3 days per week on site, including the ability to come into the office or run area errands on short notice.
• Availability during core hours of 9:00 AM to 3:00 PM Pacific, Monday through Friday with flexibility to be available outside of those hours as needed including occasional morning and evening availability.
• Driving is an essential function of this role. Requires a valid driver's license, a reliable personal vehicle, and personal auto insurance meeting Revamp's minimum coverage requirements. Mileage and related vehicle expenses are reimbursed under Revamp's expense policy.
• An acceptable motor vehicle record is required at hire and on a periodic basis thereafter.

Nice To Haves

• Associate's degree or higher.
• Experience planning offsites, summits, or executive events.
• Experience supporting more than one executive at a time.
• Experience supporting a board of directors, including agendas and materials.
• Interest in renewable energy or a mission-driven business.

Responsibilities

• Manage a complex calendar across time zones, resolving conflicts and building in focus time, with the President making the final call on competing priorities.
• Prepare the President for meetings with the right context, materials, and priorities in hand.
• Book and manage complex domestic travel itineraries, and handle changes and disruptions in real time.
• Triage inbound calls, voicemails, and messages, routing them to the right person and scheduling follow-up conversations where warranted.
• Prepare and submit expense reports, including receipt capture, coding, and coordination with the Finance team.
• Complete time-sensitive local errands and in-person tasks in the Oakland and greater bay area.
• Flex into project and event support for the broader leadership team as bandwidth allows.
• Draft and send communications on the President's behalf as needed.
• Coordinate personal logistics alongside business commitments, including family calendar coordination, appointments, and household vendors as needed.
• Support management and leadership meeting logistics, including agendas and materials.
• Assist with the logistics timeline for each event, tracking headcount, vendor commitments, and deadlines through to completion.
• Coordinate with Operations and Finance on contracts, deposits, and vendor payments.
• Follow Revamp's expenses, travel, and procurement policies, and submit documentation complete and on time.
• Handle highly confidential company, client, employee, and personal information with strict discretion.
• Keep calendar records, contact information, and travel documentation accurate and current.
• Serve as a point of contact between the President and clients and other outside parties.
• Coordinate with the Finance team on expense submission and with Operations on office and event logistics.
• Communicate scheduling decisions and changes clearly to internal and external stakeholders, including on short notice.
• As needed, provide administrative support for additional members of the executive team.
• Perform essential duties including meeting deliverables and deadlines.
• Perform additional related duties as assigned or directed.

Benefits

• Participation in Revamp's Employee Ownership ESOP program.
• Competitive compensation with bonus.
• Full benefits package including 99% employer-paid health, vision, life, and dental insurance.
• Medical, dependent care, and commuter FSA.
• Monthly health and wellness stipend.
• Attractive vacation, sick, and holiday pay.
• Paid parental leave.
• 401(k) savings plan with 100% match up to 6%, vested immediately.
• Paid volunteer time off and charitable donation matching.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree