Executive Assistant, L&G - Asset Management, America

LegalAndGeneral • Chicago, IL

1d • $60,000 - $75,000 • Onsite

About The Position

The Executive Assistant is responsible for providing customized support to the Private Credit team, as well as back-up support to administrative staff. This role will deliver support to team members within Private Credit by providing executive-level administrative assistance, receiving clients and visitors, arranging travel and correspondence, scheduling meetings, and preparing expense reports.

Requirements

• 3+ years of executive-level administrative support experience required.
• Ability to earn trust and cultivate relationships with internal and external partners, clients, and colleagues across the organization.
• Strong prioritization skills to manage complex and evolving business needs.
• Efficient calendar and travel management.
• Ability to react to changing situations, tight deadlines, and pressurized environments.
• Excellent written and verbal communication skills.
• Initiative and leadership skills, with sound judgement on when to involve others.
• Ability to work independently and collaboratively as part of a team.
• Ability to set priorities based on urgency and importance within the department and L&G Asset Management, America’s overall directive.
• Proficiency in MS Office – specifically Outlook, Word, Excel, and PowerPoint.
• Maintain a high level of confidentiality regarding information related to clients, transactions, colleagues, and internal projects.
• Exceptional organization and project management skills.

Nice To Haves

• Experience in business management is preferred.

Responsibilities

• Responsible for the administrative support to the Head of Private Credit and client-facing members on the Private Credit team.
• Exercise a high degree of judgement and discretion in all tasks.
• Provide support to other administrative staff members as needed, including reception coverage and supply maintenance.
• Assist with onboarding and set up of new hires on the team.
• Review and comply with L&G Asset Management, America policies applicable to business activities.
• Act as liaison between departments to facilitate communication at the executive level.
• Schedule and organize department and administrative project activities, including but not limited to, meeting book printing and shipping.
• Schedule and organize activities such as meetings, travel, conferences, and department events for designated team members.
• Process expense reports and generate and manage correspondence.
• Act as the point of contact between executives and internal/external clients.
• Handle requests and queries appropriately in a professional and timely manner, including calls and messages.
• Support and contribute to business management initiatives within the team.
• Other duties as assigned.

Benefits

• health insurance with an optional HSA
• short term disability
• long term disability
• dental insurance
• vision care
• life insurance
• Healthcare, Dependent and Limited Care Flexible Spending Accounts
• 401K
• vacation
• sick time
• an employee assistance program
• commuter and transit programs
• supplemental health benefits including accidental injury, critical illness and hospital indemnity insurance
• pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed