Executive Assistsant

Gainey's Concrete Products•Holden, LA

1d•Onsite

About The Position

Gainey's has been a trusted leader in custom precast concrete solutions across Louisiana and the Gulf Coast for over 45 years. Starting as a small septic tank installation company in 1981, it has grown into a partner relied upon by contractors, engineers, and municipalities for innovative, cost-effective, and resilient infrastructure. The company's mission is to provide unique, thoughtful solutions to civil engineering challenges through innovative design and manufacturing, guided by core values of Integrity, Quality, Passion, Reliability, and Innovation. Gainey's aims to exceed expectations in quality, value, and service, thinking like contractors to make projects easier with reliable products and services that save time and minimize risk. They bring visions to life by combining technical expertise with creative design consultation, ensuring long-lasting infrastructure built to withstand the Gulf Coast's toughest conditions. Led by President Greg Roache, Gainey's continues to thrive, evolve, and grow.

Requirements

Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail with the ability to multi-task.
Excellent time management skills with proven ability to meet deadlines.
Excellent interpersonal and customer service skills.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Maintain confidentiality of sensitive information.
Self-motivated, energetic, positive attitude, helpful, and strong organizational and planning skills.
Proficient with Microsoft Office Suite or related software.
High school diploma or equivalent required.
Previous office experience required.

Responsibilities

Provide high-level administrative support and assistance to the President, CEO, and/or other assigned leadership staff.
Greets clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts him or her to the appropriate location. Ensures a positive, hospitable experience for visiting clients and guests.
Set and maintain a pace for the company that ensures you meet the needs of both internal and external customers.
Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
Assists with coordinating meetings, conferences, events, and the training room calendar.
Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
Ensures the President's office, reception area, office environment, and training room are clean, safe, and conducive to productivity. Maintains a bright, welcoming, aesthetic, clean, and organized environment where meetings can be conducted.
Performs administrative and clerical support tasks such as answering phones, managing outgoing mail, mailings with the use of stamped received, and preparing documents as needed.
Collect the President's receipts and other expenses as identified and report to accounting.
Updates PowerPoint in the reception area monthly.
Update the bulletin board monthly.
Maintain the training room: emptying the trash, humidifier, keeping water stocked, and cleaning the bathroom.
Prepares the slides for the monthly company-wide meeting.
Performs additional duties as assigned by executives.