Executive Assistant

Eversheds Sutherland•Washington, DC

12h•$85,000 - $110,000•Hybrid

About The Position

We are seeking a highly organized, proactive, and detail-oriented person to join us in a unique and exciting role as an Executive Assistant providing support to the transactional partner group and resident in either our Washington, DC or New York office. This critical role requires a dynamic professional who thrives in a fast-paced environment and can manage a high volume of activity with precision and discretion. You will be in the middle of everything, from working with our clients, organizing internal meetings, and managing billing and financial data. Our ideal candidate is a reliable, resourceful, and trusted team player who consistently goes above and beyond to support the success of the team.

Requirements

A four-year college degree is preferred but not required.
Four to eight years of executive-level work experience supporting senior level leader(s).
Strong executive management and secretarial skills including word processing, general office procedures, filing techniques, managing email, maintaining project calendars, organizing work, and working with a wide spectrum of individuals.
Strong proofreading skills, organizational skills, grammar and attention to detail are essential.
Confidential, respectful and attentive; able to work with individuals at all levels in the organization as well as clients.
Able to work with limited direction and supervision.
Handles diverse tasks, is a team player and internal/external liaison between the individuals being supported and the partnership, departments, staff, clients and vendors.
Communicates accurately and professionally with internal and external clients and maintains total confidentiality in all matters.
Manages a heavy workload with ability to prioritize projects and daily work to ensure timely completion of deliverables.
High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel, MS PowerPoint and Outlook are required.

Nice To Haves

Knowledge of Aderant and iTimekeep desired but not required.

Responsibilities

Monitors and manages phone calls, emails, and correspondence with professionalism and urgency.
Manages and coordinates schedules, arranges travel logistics, and updates calendars.
Manages timekeeping, billing, and prepares expense reimbursements, including credit card expense reconciliation.
Directs engagement with clients and external colleagues, including expert witnesses and co-counsel.
Coordinates client matters, engagement letters, billing rates, statements, etc.
Prepares and edits client correspondence.
Maintains filing systems and projects manage action items.
Provides onsite assistance during litigation.
Prepares presentations for speaking engagements and events.
Coordinates planning calls and manages event deliverables, in conjunction with the Practice Group Director.
Serves as chief of staff in practice group.
Assists in the coordination and planning of Firm related projects and events.
Collaborates closely with the Human Resources Manager and other administrative business professionals to ensure seamless team operations.
Participates in other activities as needed.