Executive Assistant

Bezos Academy•Seattle, WA

6h•$41 - $66•Hybrid

About The Position

As an Executive Assistant with Bezos Academy, you bring both heart and intellect to your work. In this position, you will support executive leaders of up to four departments, helping them stay focused on strategic priorities by ensuring details, logistics, and day-to-day operations run smoothly. Your contributions will be vital to our success. Bezos Academy operates a national network of tuition-free, Montessori-inspired preschools in under-resourced communities while also developing tools, technology, and resources that reach beyond our classrooms—work guided by what children and families need most. You are comfortable with routine administrative responsibilities, taking on new assignments, and working with employees at all levels within the organization. In this position, standard tasks include managing executive calendars across multiple time zones, coordinating travel with care and accuracy, filing expense reports, preparing documents, and organizing meetings and events. You’ll also take ownership of projects that keep our teams running strong, sustain our mission, and help create a welcoming office environment. When requested, you will research and deliver thoughtful solutions, while exercising sound business judgment and discretion. You’ll be a trusted partner who anticipates needs, thinks ahead, welcomes complexity, prioritizes quickly, and takes initiative. You excel at professional communication, adapt to changing needs, and handle confidential matters with integrity. You will thrive here if you are a curious, resourceful, problem solver who enjoys learning and figuring things out independently. You must be motivated by meaningful work, highly organized, detail-oriented, steady under pressure, and lead with empathy, emotional intelligence, and collaboration. Above all, you take genuine pride in the highest quality service, smooth operations, and a people-focused culture that helps leaders and teams do their best on behalf of children and families. You are excited to make ripples of impact for generations to come.

Requirements

Bachelor’s degree or equivalent experience
Five or more years of professional experience, with at least two years working in an administrative, business support, HR, recruiting, or operations or project coordination role
Experience with calendaring, meeting preparation, travel management, project coordination, and expense reporting
Proven ability to work effectively with employees at all levels of an organization, with a track record of taking initiative, anticipating needs, exercising good judgment, and demonstrating discretion
Impeccable organizational ability and attention to detail, with exceptional written and oral communication skills
Advanced proficiency with Microsoft Office suite or Google Workspace tools
Ability to travel locally within Washington state and nationally up to 15% of the time
Ability to assist physically with the setup for various meetings and events, navigate stairs, and independently lift and carry items weighing up to 20 pounds

Nice To Haves

Prior startup experience, and/or comfort working in a highly ambiguous and dynamic work environment
Demonstrated expertise at identifying, prioritizing, and solving problems proactively
Experience using project management software (e.g., Asana, Smartsheet, MS Project, etc.) to manage deadlines and deliverables
Experience with complex event planning
Proven ability to communicate effectively with diverse audiences across all levels of leadership

Responsibilities

Managing executive calendars across multiple time zones
Coordinating travel with care and accuracy
Filing expense reports
Preparing documents
Organizing meetings and events
Take ownership of projects that keep our teams running strong, sustain our mission, and help create a welcoming office environment
Research and deliver thoughtful solutions
Anticipate needs
Prioritize quickly
Take initiative