Executive Assistant, Global Levi's Brand

Levi Strauss & Co.•San Francisco, CA

3d•$80,600 - $118,100•Hybrid

About The Position

We are looking for an experienced Executive Assistant to join our Levi's Global Brand Team and provide administrative support to four executives. We need an expert multi-tasker who thrives in a high-stakes, fast-paced environment. From event support to meeting coordination and project management, no task is too big or too small for this assistant who handles changing priorities with ease. This candidate understands that success is in the details and is energized by the idea of being a beacon of order and precision for a high-performing team.

Requirements

3–5 years of experience supporting senior executives, ideally in a corporate retail environment.
Experience with extensive international and domestic travel arrangements.
Experience supporting multiple senior leaders simultaneously.
High degree of integrity when dealing with confidential and sensitive information.
Adept at working with different personality types and leadership styles.
Advanced calendaring skills.

Nice To Haves

Familiarity with Concur or similar tools is helpful.
Flexibility in schedule to staff early morning or late afternoon events.

Responsibilities

Serve as the administrative assistant to four Levi's Global Brand leaders
Manage schedules/calendars, and work cross-functionally with other assistants to schedule complex meetings
Coordinate travel plans
Manage expense reporting
Coordinating and set-up team meetings, offsites, and events
Act as a liaison to other corporate groups on administrative issues
Partner with the finance lead and Levi's Global Brand leadership team on operational items such as managing budgets, tracking expenditures and managing approvals
Manage new employee set up, systems access, desk and hardware set up
Set up new contractors and manage when contractors cycle out
Prepare meeting agendas, schedule conference calls, capture meeting takeaways & action items as needed
Support special projects and ad-hoc requests as requested