Executive Assistant to COO & CGO

VASA FITNESS•Greenwood Village, CO

4d•$70,000 - $75,000•Hybrid

About The Position

We’re looking for an Executive Assistant who loves being at the center of a fast-moving business and making things happen behind the scenes. Supporting VASA’s Chief Operating Officer and Chief Growth Officer, you’ll work at the center of a growing, multi-location organization and regularly coordinate across Operations, Growth, Marketing, Finance, HR, IT, and other teams. This role starts with strong executive support—managing complex calendars, email, travel, and competing priorities—but there’s a lot more to it. You’ll help prepare for QBRs, board meetings, and leadership meetings; coordinate presentations, agendas, events, and team travel; and keep track of follow-ups and deliverables so things continue moving after the meeting ends. You’ll also work closely with other Executive Assistants and teams across VASA, giving you exposure to many different areas of the business. We’re looking for someone who builds strong relationships, communicates well, and is comfortable taking initiative. You should be confident enough to keep busy executives on track, redirect when priorities compete, and follow up when something needs attention—all while being thoughtful about the relationships you’re representing on their behalf.

Requirements

5+ years’ experience supporting C-level or senior executives in a fast-paced organization
Demonstrated ability to operate with discretion, sound judgment, and autonomy
Exceptional organizational and time-management skills
Strong written and verbal communication skills
Proven ability to manage competing priorities at the executive level

Nice To Haves

Experience supporting multiple executives simultaneously preferred
Bachelor’s Degree preferred

Responsibilities

Serve as a strategic partner to the COO and CGO, helping prioritize time, focus, and energy against key business objectives
Proactively manage and optimize complex, dynamic calendars across both executives, ensuring alignment and minimizing conflicts
Act as a gatekeeper, making informed decisions on meeting requests, scheduling trade-offs, and competing priorities
Anticipate needs and remove friction from day-to-day workflows
Serve as a central point of coordination between the COO and CGO, and senior leadership team
Ensure clear, timely communication of priorities, updates, and follow-ups across stakeholders
Draft and refine high-level communications on behalf of executives
Represent executives in meetings when appropriate, capturing key insights and ensuring follow-through
Drive preparation for executive meetings, leadership sessions, board-related engagements, and finance-related meetings
Ensure both executives are fully prepared with relevant context, materials, and key talking points
Capture notes, decisions, and action items, ensuring accountability and follow-through
Help maintain consistent leadership and financial operating rhythms
Coordinate complex domestic travel for both executives, including flights, accommodations, ground transportation, and detailed itineraries
Ensure all travel is optimized for efficiency, productivity, and adaptability, anticipating contingencies and last-minute changes
Prepare comprehensive travel briefs, including schedules, contacts, meeting context, and logistics
Manage executive-level events, offsites, board meetings, and key external engagements
Handle sensitive and confidential information with the highest level of professionalism
Prepare presentations and materials for leadership meetings, board discussions, and financial reviews