Executive Assistant, Investment Banking - Capital Markets

TD•New York, NY

1d•$110,000 - $120,000•Onsite

About The Position

The Executive Assistant II TDS provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team. This role reports to a TDBG Senior Vice President (SVP) and performs multiple tasks and works on a diverse range of tasks of medium complexity. The position requires a broad perspective to identify and resolve issues that are atypical, infrequent, or not covered by stated processes. Interaction is typically with internal customers/partners, and may include external partners. The focus of work is on the completion of day-to-day, weekly, and/or monthly processes or activities, potentially including longer-term routine activities. The role offers autonomy and some discretion to make decisions within well-defined parameters. It may also involve the administration of sensitive and/or confidential material requiring discretion. Proficiency is gained through job-related training, and a working knowledge of the business unit/operational functions, as well as regulatory issues/requirements for jurisdictions, is expected.

Requirements

Post-Secondary education
3+ years of experience

Responsibilities

Provides a high level of administrative support ensuring quality service and professionalism at every interaction.
Acts as the point of contact among executives, employees, clients and other external partners.
Manages information flow in a timely and accurate manner.
Maintains executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
Manages expenses and prepare weekly, monthly or quarterly reports.
Formats information for internal and external communication – memos, emails, presentations, reports.
Takes minutes during meetings.
Screens and directs phone calls and distributes correspondence.
Supports broader team may manage office supply inventory, equipment, and other processes as required.
Prioritizes and manages own workload to meet SLA requirements for service and productivity.
Consistently exercises discretion in managing correspondence.
Understands and applies operating policies and procedures.
Ensures documentation that is prepared / completed is accurate and properly reflects business intentions and is consistent with relevant rules / regulations.
Escalates non-standard or high-risk activities as necessary.
Identifies and recommends opportunities to enhance productivity, effectiveness and operational efficiency.
Ensures necessary due diligence to support the accuracy of all activities.
Is knowledgeable of and comply with Bank Code of Conduct.
Participates fully as a member of the team, supports a positive work environment that promotes service to the business, quality, innovation and teamwork and ensures timely communication of issues / points of interest.
Supports the team by continuously enhancing knowledge / expertise in own area and participates in knowledge transfer within the team and business unit.
Participates in personal performance management and development activities, including cross training within own team.
Keeps others informed and up to date about the status / progress of projects and / or all relevant or useful information related to day-to-day activities.
Contributes to a fair, positive and equitable environment that supports a diverse workforce.
Acts as a brand ambassador for your business area/function and the bank, both internally and/or externally.