Executive Assistant

Optima Dermatology•Portsmouth, NH

11d•Hybrid

About The Position

Optima Dermatology is a high-growth, provider-first dermatology group with 25 locations across New Hampshire, Maine, Massachusetts, Indiana, and Ohio. The headquarters is in Portsmouth, NH. This is a full-time position for an experienced Executive Assistant to perform a wide range of administrative, coordination, and research tasks in support of Optima's five-member executive team.

Requirements

3+ years as an Executive Assistant
Technologically savvy
Experience with Project Management systems, CRM (Salesforce), Asana, and other applications
Excellent MS Office skills (Outlook, Word, Excel, PowerPoint)
Excellent, highly professional written and verbal communication skills
Outstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders
Proactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision
Must be able to complete tasks with accuracy and attention to detail
Ability to effectively present information to senior management
Discretion and confidentiality

Responsibilities

Manage complex calendars and scheduling across five-member executive team
Coordinate, prepare, and organize leadership retreats
Make travel and accommodation arrangements
Manage expense and receipt classification for the executive team in Ramp
Assist with coordination and tracking of company events
Conduct recurring and ad hoc research projects to support market intelligence, competitive analysis, and business development
Input, maintenance, and reporting of contacts/records in the company’s CRM
Act as an office manager by keeping up with office supply inventory
Greet planned visitors/meeting attendees at the corporate HQ
Organize food and drink accommodations for the meeting, if applicable
Triage and respond to miscellaneous requests from key stakeholders