Executive Assistant

BridgeBio Pharma

2h•$43 - $50•Remote

About The Position

In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible. Together we define white space, push boundaries and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. We seek a professional, take-charge Executive Assistant to keep business operations organized, on track, and moving forward. Candidates must possess strong communication skills, both written and oral, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, discretion, and confidentiality. By overseeing calendars, schedules, and expense reports, you will help boost the Executive’s productivity. You must be able to manage multiple high-priority assignments and foster and maintain strong working relationships within all levels of the company and with outside vendors and contacts. You complete your work with little supervision because your assignments consistently demonstrate exceptional quality and reliable follow-through.

Requirements

4+ years of administrative assistant experience
Proactive, one step ahead work ethic, attitude, and approach
Able to multi-task and manage multiple calendars, teams, and requests
Ability to drive schedules and agendas with a more profound understanding of the context
Solid teamwork and interpersonal skills, with a desire to offer suggestions and improvements; superior communication skills with the ability to work across all levels, internally and externally; High level of confidentiality, discernment, and judgment
Desire to grow and take on your projects and work under pressure while consistently meeting deadlines
Experience working with all levels of management, employees, vendors, and customers
Generally, IT savvy; highly proficient in MS Office applications, including Outlook, Word, PowerPoint, SharePoint, and Excel; Experience / open to learning new ways of working including copilot, ChatGPT, and other AI platforms

Nice To Haves

experience with biotech and pharma medical affairs leadership strongly preferred

Responsibilities

Provide administrative support to VP and multiple Sr. Leaders
Calendar, meeting, and event management to coordinate internal and external meetings/events; Assist with food orders, meeting needs, and proactively manage calendar requests and conflicts
Support internal communications (e.g., team announcements, recognition, internal updates)
Interview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviews
Manage all travel (flight, hotel, car) arrangements for domestic and international travel
Expense management duties, which include submitting expense reports and receipts in a timely manner
Contract Assistance and Liaison: Assist with obtaining Legal approval and routing contracts for signatures (via Docusign), managing electronic storage (in Gatekeeper), and tracking contract progress to ensure timely execution
Purchase Order Requisitions: Manage purchase order requisitions and invoice reconciliation (via Coupa)
Support new hires by adding them to distribution lists, scheduling onboarding meetings, granting building access, and serving as their main contact
Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running
Project work as necessary to support each team’s goals including work cross functionally with other EA’s, HR, Marketing, Clinical Development, etc.
Identify opportunities to streamline administrative and project processes for improved efficiency

Benefits

Market leading compensation
401K with 100% employer match on first 3% & 50% on the next 2%
Employee stock purchase program
Pre-tax commuter benefits
Referral program with $2,500 award for hired referrals
Comprehensive health care with 100% premiums covered - no cost to you and dependents
Mental health support via Spring Health (6 therapy sessions & 6 coaching sessions)
Hybrid work model - employees have the autonomy in where and how they do their work
Unlimited flexible paid time off - take the time that you need
Paid parental leave - 4 months for birthing parents & 2 months for non-birthing parents
Flex spending accounts & company-provided group term life & disability
Subsidized lunch via Forkable on days worked from our office
People are part of our growth and success story - from discovery to active drug trials and FDA pipelines, there are endless opportunities for skill development and internal mobility
We provide career pathing through regular feedback, continuous education and professional development programs via LinkedIn Learning, LifeLabs, Spring Health & BetterUp Coaching
We celebrate strong performance with financial rewards, peer-to-peer recognition, and growth opportunities