Executive Assistant - Wendy's

The Wendy's Company • Tampa, FL

3d • $63,000 - $107,000 • Hybrid

About The Position

The Executive Assistant provides diverse administrative support to an executive. The role may manage projects, calendars, budgets, and travel for the executive and their department, and coordinates effective office procedures in accordance with company policies. The Executive Assistant responds to inquiries and manages correspondence and calls, while maintaining professionalism in dealings with internal and external contacts and contributing as a team player.

The position supports executive communications, reporting, analysis, scheduling, budgeting, and event planning. It requires discretion when handling sensitive matters and the ability to anticipate issues, act independently, and manage competing priorities. The role is expected to be performed primarily at the Wendy’s Restaurant Support Center, with at least four days a week in the office; location arrangements may be subject to managerial approval and business needs. Other location arrangements described in the posting specify field-based or remote work, with location and travel expectations depending on the arrangement.

Requirements

• At least four years of administrative experience, including two years of experience supporting executive-level management.
• Confident interacting and communicating with executives.
• Excellent computer proficiency, including advanced Microsoft Word, PowerPoint, and Excel skills.
• Professionalism, integrity, discretion, excellent judgment, and superior written and verbal communication skills.
• Ability to think clearly, analyze organizational and management problems, and take effective action.
• Demonstrated success managing multiple and diverse tasks or projects, with strong attention to detail and outstanding follow-through.
• Ability to work independently without significant assistance or direction, work under pressure and time constraints, and handle changing priorities.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Create, compose, and edit memos, letters, and meeting minutes; research and prepare executive presentations and reports.
• Compile, input, and tabulate data and statistics for reports.
• Perform advanced analyses and recommend courses of action.
• Act as a liaison between the executive and staff, business associates, and other departments by relaying information, coordinating programs, and arranging meetings.
• Develop, monitor, and revise the executive’s schedule; coordinate travel schedules and book travel.
• Handle sensitive and confidential matters and inquiries, including personnel, wage, budget, and strategic information.
• Screen and respond to telephone calls and emails on behalf of the executive to conserve the executive’s time.
• Anticipate situations and take action to resolve them.
• Research information, conduct preliminary analyses of data, and report findings.
• Complete reports and expense vouchers; reconcile vouchers to credit card statements and make adjustments.
• Prepare and consolidate departmental budgets, prepare variance reports, review and analyze monthly P&L statements, reconcile variances, and report findings.
• Work closely with the Budget office.
• Attend staff meetings; compose or transcribe and distribute meeting notes.
• Plan meetings, executive functions, and special events, including arranging venues, food and beverage, entertainment or gifts, and transportation logistics.

Benefits

• Target annual bonus of 7.5% of annualized base salary, based on company and personal performance.
• Parental leave.
• Free EAP sessions.
• Company 401(k) match.
• Other benefits and offerings, subject to applicable eligibility terms and plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed