Executive Assistant

Zeno Power • Seattle, WA

33d • Hybrid

About The Position

Zeno is seeking a highly motivated Executive Assistant to support 2+ Seattle-based executives as we deliver nuclear battery technology to market by 2027. This role will report to the Chief Operating Officer. In this role you will: Manage complex calendars, scheduling meetings, travel, and events across multiple time zones Prioritize and coordinate executive commitments, ensuring optimal time management Coordinate domestic and international travel arrangements, including flights, lodging, and itineraries Organize and prepare agendas, briefings, and materials for leadership meetings Maintain confidentiality and professionalism when handling sensitive company information Track action items and follow up on key initiatives to ensure progress Support board meeting and other VIP event logistics

Requirements

• 5+ years of executive support or administrative experience in a fast-paced environment
• Strong command of Microsoft Office Suite
• Efficiently manage multiple tasks and competing priorities in a dynamic work environment
• Exceptional written and verbal communication skills
• Demonstrate discretion and sound judgment in handling highly confidential, sensitive, and privileged information
• High level of professionalism with exceptional attention to detail
• Collaborate across organizational workstreams to coordinate priorities, drive alignment, and support cross-functional initiatives

Nice To Haves

• experience in startups, aerospace, or energy sectors is a plus
• experience with Confluence/Jira is preferred

Responsibilities

• Manage complex calendars, scheduling meetings, travel, and events across multiple time zones
• Prioritize and coordinate executive commitments, ensuring optimal time management
• Coordinate domestic and international travel arrangements, including flights, lodging, and itineraries
• Organize and prepare agendas, briefings, and materials for leadership meetings
• Maintain confidentiality and professionalism when handling sensitive company information
• Track action items and follow up on key initiatives to ensure progress
• Support board meeting and other VIP event logistics

Benefits

• Stock options
• Flexible paid time off
• 401k plan with employer match
• 16 weeks of paid family leave
• 11 observed company holidays
• Employer HSA contributions
• Life insurance
• Transit benefits to put toward commuting expenses
• Medical, dental, and vision insurance
• Relocation assistance
• Professional development
• Employee recognition program
• Company-sponsored ClassPass benefit to support employee wellness
• Dog friendly office

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed