Executive Assistant

Ivy Fertility • Los Angeles, CA

33d • Onsite

About The Position

Reproductive Partners Medical Group (RPMG) / Fertility Center of Orange County (FCOC) is seeking a full-time Executive Assistant to support its leadership team and doctors. This role is crucial for running the day-to-day operations of the office, ensuring smooth administrative functions, and providing excellent support to both internal staff and external partners. The Executive Assistant will be responsible for a wide range of tasks, from managing calendars and coordinating meetings to maintaining office supplies and handling sensitive information with discretion. This position offers an opportunity to be an integral part of a leading fertility clinic dedicated to helping patients achieve their family-building dreams.

Requirements

• High school diploma (bachelor’s degree preferred).
• 2-5 years of customer service experience strongly desired.
• Must have computer skills, including proficiency in Microsoft applications.
• Strong organizational skills and attention to detail.
• High level of customer service skills to establish and enhance positive relationships with patients, coworkers, leadership, and vendors/partners.

Nice To Haves

• Previous experience in women’s health preferred.

Responsibilities

• Perform various administrative tasks such as data entry, filing, and proofreading documents.
• Provide clerical support to leadership.
• Manage front desk operations, including greeting visitors and answering phone calls as needed.
• Maintain and update calendars using Outlook Calendar.
• Assist with scheduling appointments and coordinating meetings.
• Schedule and plan events for staff birthdays, holidays, and celebrations.
• Utilize Microsoft Suite and other software programs to create and edit documents.
• Handle sensitive information with confidentiality and discretion.
• Prepare reports, presentations, and correspondence as needed.
• Coordinate travel arrangements and accommodations for executives.
• Provide excellent customer service to patients, staff, leadership, and vendors.
• Sort and distribute mail as needed.
• Maintain relationships with vendors.
• Assist with new hire orientation and onboarding, ordering badges, and ordering scrubs.
• Act as a liaison to HR department as needed.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED