Executive Assistant - 26-69

PriMed Management Consulting•San Ramon, CA

About The Position

We are seeking a highly organized and proactive Executive Assistant to support senior executives with a variety of administrative tasks. This role involves managing calendars, coordinating meetings, facilitating travel arrangements, preparing correspondence, and maintaining confidential files. The ideal candidate will be detail-oriented, able to handle multiple priorities, and demonstrate strong communication skills.

Requirements

3-5 years of executive assistant experience, preferably supporting senior-level executives.
College training or completion of business-related courses in office procedures, filing, data entry, and word processing.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access).
Typing Speed: 55-60 wpm.
Strong proofreading skills with a focus on accuracy, grammar, and spelling.
Exceptional verbal and written communication skills, with the ability to interact with stakeholders at all levels.
Strong interpersonal skills and the ability to handle sensitive and confidential information with professionalism.
Ability to thrive in a fast-paced, high-pressure environment while managing multiple priorities.
High School/GED required.

Nice To Haves

Familiarity with BoardVantage and DocuSign and Workday a plus.
Experience in the medical field is a plus.
AA or BA/BS desired.

Responsibilities

Schedule and organize appointments, meetings, and events for assigned executives.
Ensure all logistics (conference rooms, travel, catering) are managed efficiently.
Prepare, edit, and proofread correspondence, presentations, agendas, and reports.
Create organizational charts and other materials as needed.
Assist in managing the calendars of directors working closely with assigned executives.
Ensure seamless scheduling coordination across all parties.
Build relationships with external vendors, solicit bids, and negotiate contracts for offsite meetings, events, and Board of Directors’ retreats.
Professionally handle incoming calls, redirecting them to appropriate personnel or responding to inquiries as needed.
Maintain and organize administrative files, ensuring confidentiality and secure access to sensitive materials.
Perform general office duties, including photocopying, filing, supply management, and correspondence distribution.
Coordinate with facilities for equipment maintenance.
Handle confidential information with the utmost discretion and integrity.
Additional duties may be assigned as necessary.