Executive Assistant

Kendall Howard•Chisago City, MN

23d•$65,000 - $85,000

About The Position

The Executive Assistant provides high-level administrative and organizational support to the Chief Executive Officer, helping ensure priorities, schedules, communications, and business activities are managed effectively. This role serves as a trusted partner to the CEO and requires strong judgment, discretion, attention to detail, and the ability to anticipate needs in a fast-paced manufacturing and service environment. The Executive Assistant also acts as a key point of coordination between the CEO, employees, customers, vendors, and other business partners.

Requirements

Three or more years of administrative support experience, preferably supporting a senior executive, owner, or leadership team.

Nice To Haves

Exceptional level of trust, confidentiality, and discretion.
Ability to enjoy a fast pace and bring positive energy, a sense of humor, and a steady presence.
Emotional intelligence and excellent judgment.
Ability to read the room, anticipate needs, and understand when to ask questions, when to respectfully push back, when to help bring structure to a new idea, and when to step aside.
Confidence to speak candidly.
Discernment to know when and how to speak candidly.
Professionalism to protect confidential information without exception.
Adaptability and resourcefulness.
Being energized by an entrepreneurial environment.
Comfort working alongside a leader who thinks big and moves fast.
Ability to balance professionalism with personality.
Ability to stay organized, have fun, and remain grounded even when the day does not go according to plan.

Responsibilities

Manage and maintain the CEO’s calendar, including meetings, appointments, deadlines, business commitments, and personal obligations as requested.
Coordinate meetings by scheduling participants, reserving meeting spaces, preparing agendas and materials, and arranging any necessary technology or refreshments.
Monitor and help manage the CEO’s email, correspondence, and incoming requests, identifying urgent matters and ensuring appropriate follow-up.
Draft, edit, format, and proofread emails, letters, presentations, reports, meeting materials, and other executive communications.
Prepare and coordinate domestic and international travel arrangements, including flights, lodging, transportation, itineraries, and related documentation.
Track commitments, action items, and deadlines to help ensure the CEO’s priorities and follow-up responsibilities are completed.
Prepare the CEO for meetings by gathering relevant background information, documents, reports, and other materials.
Attend meetings as requested, document key discussion points, prepare meeting notes, and communicate assigned action items.
Serve as a professional and responsive point of contact between the CEO and employees, customers, vendors, community partners, and other external contacts.
Coordinate leadership meetings, company events, customer visits, employee meetings, and other executive-level activities.
Handle sensitive business, employee, financial, and personal information with a high degree of confidentiality and discretion.
Assist with special projects, company initiatives, research, and presentations as assigned by the CEO.
Organize and maintain electronic and physical records, documents, contact information, and executive files.
Help prioritize competing requests and adjust schedules or plans when business needs change.
Anticipate the CEO’s administrative and operational needs and proactively identify opportunities to improve organization, communication, and efficiency.
Develop positive working relationships across all levels of the organization and support effective communication between the CEO and other departments.