Executive Assistant

Hanwha Defense USA Inc•Huntsville, AL

9d•Hybrid

About The Position

The Land Systems Business Unit is seeking a highly organized and proactive Executive Assistant to provide direct administrative support to two senior executives. The ideal candidate will bring strong experience with Microsoft Office applications and the ability to quickly learn and navigate company timekeeping and travel systems. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a dynamic defense contracting environment.

Requirements

Experience providing administrative support in a professional setting; prior experience in defense contracting or aerospace preferred.
Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
Ability to quickly learn new systems, including timekeeping, travel, and expense platforms (e.g., Deltek, Concur, or company-specific equivalents).
Excellent organizational skills with the ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills.
High level of professionalism, discretion, and integrity.

Nice To Haves

Experience supporting senior leaders or executives.
Familiarity with DoW travel regulations and defense industry administrative processes.
Ability to work effectively in both on-site and remote environments.

Responsibilities

Manage complex executive calendars, including coordination of internal and external meetings, conference calls, and events.
Coordinate domestic and international travel arrangements in accordance with company policies and federal travel requirements.
Prepare, review, and submit expense reports and travel documentation.
Support timekeeping compliance by learning and using company time management systems; assist executives with accurate and timely submissions.
Serve as a key administrative point of contact for the Land Systems leadership team, employees, and external partners.
Prepare correspondence, presentations, briefings, and other documentation using Microsoft Office tools.
Track action items, deadlines, and ongoing tasks to ensure timely completion.
Assist with administrative activities supporting business unit operations, including visitor coordination, meeting logistics, document routing, and other tasks as needed.
Maintain strict confidentiality and handle sensitive information in accordance with company policy and government contracting requirements.