EXECUTIVE ASSISTANT

New York Life•New York, NY

33d•$73,500 - $105,000•Hybrid

About The Position

NYL360 is reimagining how New York Life works - building a unified, AI-powered experience for every prospect, client, agent, advisor, and employee who touches the company. It's ambitious, fast-moving, and highly visible at the executive level. We're looking for a sharp, resourceful Executive Assistant to be the operational backbone behind our SVP and Senior Leadership Team - someone who thrives on keeping high-stakes work running smoothly and isn't afraid to jump in wherever needed. This isn't a back-office support role - it's a front-row seat to how a major digital transformation actually gets executed. You'll work directly with senior leadership, shape how the department communicates and engages, and be trusted with the details that keep a fast-paced team functioning at its best.

Requirements

Relevant administrative / operational experience
Sharp organizational instincts and follow-through - you don't let things slip
A proactive, resourceful mindset - you spot what needs doing before you're asked
Creativity for building engagement activities people actually enjoy
Comfort juggling multiple priorities in a fast-moving environment
Strong written and verbal communication
Discretion and sound judgment with confidential information
Fluency with AI tools (Copilot, ChatGPT, Claude, Gemini) and Microsoft 365, Zoom and Teams

Nice To Haves

Bachelor's degree preferred

Responsibilities

Manage the SVP's calendar, inbox, and daily planning with full ownership and sound judgment
Support scheduling needs across the Senior Leadership Team
Coordinate meetings end-to-end - rooms, video conferences, catering, materials, and logistics
Book travel and manage expense reconciliation for the SVP and department
Plan and execute department-wide meetings, town halls, and events - from logistics to leadership materials
Build employee engagement initiatives that bring energy and connection to the team
Track attendance and help keep the department's rhythm on track
Serve as department P-Card owner - managing orders, expenses, and tracking with precision
Keep shared spaces - conference rooms, common areas, pantry - organized, stocked, and running well
Be the go-to for resolving office and building issues quickly
Maintain department distribution lists and take on ad hoc projects as arise