Executive Assistant

BRMi • Vienna, VA

35d • $62,000 - $77,000 • Onsite

About The Position

BRMi is seeking a highly experienced, polished, and proactive Executive Assistant to provide dedicated support to the VP Planning & Optimization for their large financial enterprise client. This six-month contractor role requires an individual who can operate with a high degree of professionalism, discretion, urgency, and independent judgment in a fast-paced executive environment. The ideal candidate will have extensive experience supporting senior executives, preferably in a large, complex, highly matrixed organization. This individual must be highly organized, detail-oriented, resourceful, and comfortable managing competing priorities while maintaining strong follow-through and confidentiality. This role is best suited for someone who understands executive-level support is not only administrative, but also operationally critical. The Executive Assistant will help ensure the VP Planning & Optimization is prepared, organized, and able to focus on strategic priorities by managing calendars, communications, meeting logistics, travel, expenses, materials, and day-to-day coordination across internal and external stakeholders. This is a 6-month contract, onsite in Vienna VA, Monday-Friday.

Requirements

• Minimum of 7 to 10 years of experience providing executive-level administrative support, preferably to a senior executive, C-suite leader, or equivalent.
• Demonstrated experience managing complex calendars, competing priorities, confidential information, and senior-level stakeholder interactions.
• Strong proficiency with Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills, with strong attention to detail and professional polish.
• Ability to work independently, anticipate needs, solve problems, and make sound decisions with limited direction.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• High degree of discretion, integrity, and professionalism when handling sensitive or confidential matters.
• Experience supporting executives in a large corporate, financial services, procurement, supply chain, vendor management, or similarly complex environment preferred.

Nice To Haves

• Prior experience supporting a VP or other senior operations-focused executive.
• Experience working with procurement, vendor management, sourcing, contracts, or third-party risk teams.
• Familiarity with tools such as Concur, ServiceNow, SharePoint, SAP, Oracle, or similar enterprise systems.
• Experience coordinating executive meetings with external vendors, consultants, legal partners, or senior business leaders.
• Ability to quickly learn organizational norms, stakeholder relationships, and executive preferences.

Responsibilities

• Manage a complex and dynamic executive calendar, ensuring the VP Planning & Optimization's time is prioritized effectively and aligned to business needs.
• Anticipate scheduling conflicts, resolve issues proactively, and ensure the executive is prepared for upcoming meetings, events, and deliverables.
• Coordinate meetings across senior leaders, internal teams, external partners, vendors, and other stakeholders.
• Apply sound judgment when prioritizing requests, escalating urgent matters, and protecting time for high-priority work.
• Plan and coordinate executive meetings, leadership discussions, vendor meetings, and cross-functional working sessions.
• Prepare agendas, organize materials, capture notes or action items when needed, and ensure follow-up items are tracked to completion.
• Partner with internal teams to gather and organize materials for meetings, presentations, briefings, and executive updates.
• Ensure the VP Planning & Optimization has the right information, context, and materials in advance of key meetings.
• Serve as a professional and trusted point of contact for internal and external stakeholders.
• Draft, review, proofread, and format correspondence, meeting materials, and other executive communications as needed.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Represent Procurement & Vendor Management with professionalism, responsiveness, and sound judgment.
• Coordinate domestic travel arrangements, including flights, lodging, transportation, itineraries, and meeting logistics.
• Prepare and submit expense reports accurately and in a timely manner.
• Support administrative processes, including purchase requests, invoices, vendor coordination, onboarding logistics, and other operational needs as required.
• Maintain organized records, files, contact lists, distribution lists, and relevant documentation.
• Support the VP Planning & Optimization by tracking priorities, deadlines, action items, and follow-ups across key workstreams.
• Assist with coordination of procurement-related meetings, leadership routines, vendor engagements, and internal business reviews.
• Help organize information and maintain visibility into commitments, decisions, and pending items.
• Identify opportunities to improve administrative processes, increase efficiency, and create smoother day-to-day operations for the executive.

Benefits

• Comprehensive Medical, Dental, and Vision Insurance
• Employer-Paid Life Insurance
• Employer-Paid Short-Term and Long-Term Disability Insurance
• 401(k)
• Paid Time Off (PTO) that includes Vacation Leave, Sick Leave, and 11 Paid Holidays
• Educational Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed