Executive Assistant to the Assistant Superintendent of Administrative Services ($60,045+)

Dorchester County Public Schools•Cambridge, MD

12h•Onsite

About The Position

Dorchester County Public Schools is currently seeking an Executive Assistant to the Assistant Superintendent of Administrative Services, located at the Central Office. This position requires a highly skilled and dedicated executive assistant who deals with many confidential matters and provides direct, daily support to the Assistant Superintendent of Administrative Services; and as needed, supplies resources and works directly with the Office of the Superintendent of Schools. The primary responsibilities of the Assistant Superintendent of Administrative Services include Maintenance/Facilities, Transportation, School Security, Human Resources, Risk Management, Negotiations, Board Policy, and Legal Services

Requirements

Demonstrates proficiency in computer and word processing skills, especially Microsoft Office Suite applications, (Word, Excel, Outlook Calendar, and PowerPoint), Canva, Google Drive, etc.
Proficiency in proofreading and editing confidential documents.
Proficiency in general accounting procedures.
Knowledge of common practices, organization, and policies and procedures of Dorchester County Public Schools.
Working knowledge of modern office procedures and equipment, various software programs, the principles of office management, and of standard record maintenance procedures.
Ability to make decisions in accordance with precedents, rules, and regulations.
Ability to apply Board policy to daily work decisions, exercise good judgment, courtesy, and tact in dealing with people on the telephone and in person.
Ability to explain policies, rules, regulations, and procedures to others.
Must be able to work independently on routine, complex and confidential tasks.
Ability to maintain strict confidentiality is a must. A breach of confidentiality may cause immediate termination .
Must maintain good attendance record and be willing to work outside of general working hours occasionally.
A. required
(High School Diploma only will be considered if experience is comparable to Executive level)
Five (5) years of successful secretarial experience with increasing responsibilities preferred.

Nice To Haves

Bachelor’s Degree in related area preferred.
Background in law or paralegal preferred.
Familiarity and ability to utilize SunGard administrative data system, and Cognos software are preferred.

Responsibilities

Coordinates the daily activities of the office by maintaining calendars, scheduling appointments, conferences, and training.
Communicates in a positive manner and answers inquiries with tact and gives appropriate assistance as needed.
Prepares agendas and assembles materials for meetings and training and specifically provides administrative support in the preparation of exhibits for presentation at Board of Education meetings.
Serves as backup to the Executive Assistant to the Superintendent of Schools.
Attends meetings and prepares minutes for distribution to appropriate stakeholders.
Maintains a well-organized hard copy and electronic filing system.
Creates and maintains electronic databases.
Produces a variety of documents from rough draft copy, verbal instructions, detailed notes, including updating salary scales and language with the negotiated agreements for all bargaining units.
Processes correspondence for office via telephone calls, emails, and all other mail.
Organizes pertinent data and puts it into usable form.
Maintains budget accounts and assists with the development of the office budget.
Prepares purchase orders and maintains records for office purchases.
Obtains approval and processes building use via SchoolDude (a facilities portal).
Coordinates and prepares documents for the school calendar process to be submitted to the School Calendar Committee, Superintendent of Schools, and the Board of Education, and all county employees.
Maintains and organizes policies.
Handles Maryland Public Information Acts (MPIA) requests.
Works directly with Board Members, Board Attorneys, Office of the Superintendent, etc. on a regular basis.
Performs other duties as assigned