Executive Administrative Assistant to the Divisional Chief of Finance Director

The Salvation Army USA Central Territory • Chicago, IL

3h • Onsite

About The Position

The Executive Assistant’s role is to aid the Divisional Chief Finance Director
(CFO) in running the Finance Department in a smooth and efficient manner.  This
includes acting as the Divisional Chief Finance Director private and
confidential assistant.  As a result, the North & Central Illinois Division is
able to meet its objectives and the full mission of The Salvation Army.

Requirements

• Bachelor’s degree in human services, business management or related degree preferred; significant related experience may be considered in lieu of a degree.
• A minimum of five years of professional administrative support experience required. Strong communication and written skills are necessary with the professional expectations of this position.
• Proficiency in computer software applications, including demonstrated experience in using email, MS Office applications.

Responsibilities

• Manages the CFO’s busy calendar and daily schedule.
• Schedules and supports internal and external meetings for the CFO by sending meeting invites; developing agendas; tracking attendance; and managing logistics (e.g., booking and setting up rooms, technology, and catering) as needed. This includes the Divisional Finance Board (DFB) and the Finance Committee of the Chicago Advisory Board.
• Drafts, edits, and/or manages design and production of presentation materials and documents, including PowerPoint decks.
• Prepare written communications and correspondence on behalf of CFO, including research as required.
• Uploads DFB agenda items to TSAMM.
• Assist in administering TSAMM as directed by the CFO in required follow-up approvals and next steps.
• Facilitate monthly corporate credit card expense reports, invoices, contracts, check requests and other documents requiring CFO approval.
• This position may require occasional travel with the Division.
• Manage Finance Team calendar(s) for team commitments, events, birthdays, anniversaries and time away from the office.
• Manage Finance Team storage in collaboration with the Facilities Director to ensure protocol is followed for sending, retrieving and destructing off-site storage items in accordance with policy.
• Serve as Finance lead in sorting and coordinating incoming mail for Divisional Headquarters in collaboration with Advancement and mail-room staff.
• Manage multiple tasks/projects with efficiency
• Other Duties as assigned.

Benefits

• The Salvation Army offers a competitive benefit package for eligible employees which may include the following medical, dental, vision, hearing, disability and life insurance, flexible spending accounts, 403(b) retirement accounts, a company-funded defined contribution (pension) plan and generous time off policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level