Administrative Assistant to the Superintendent/Clerk of the Rockbridge County School Board

Rockbridge County School District•Lexington, VA

About The Position

This position provides advanced administrative and secretarial support to the Superintendent, Assistant Superintendent, School Board members, and other staff as needed.

Requirements

The person must possess any combination of education and experience equivalent to graduation from high school including or supplemented by courses in general office practices and procedures and clerical and secretarial experience.
High proficiency in office software, including: Microsoft Word and Excel, Google Docs, Adobe Acrobat, Division communication systems and other relevant platforms
Excellent organizational skills with the ability to manage multiple tasks and priorities.
Strong verbal and written communication skills to effectively interact with diverse groups and represent the Superintendent’s Office.
Ability to work independently with minimal supervision.
Ability to handle interruptions and shifting priorities while meeting deadlines.
Demonstrated ability to work cooperatively and professionally with administrators, staff, School Board members, parents, and community members.
High degree of professionalism, integrity, and discretion.
Proven ability to manage sensitive and confidential information appropriately.

Responsibilities

Coordinate the Superintendent’s calendar, as needed.
Arrange and support meetings, conferences, and travel.
Serve as a primary point of contact for the Superintendent’s Office.
Answer and screen telephone calls; respond to or route inquiries from parents, staff, and the public.
Act as a liaison with internal and external stakeholders to ensure timely and accurate communication.
Manage all correspondence and communications related to homeschooling, including inquiries, notifications, and required documentation, in accordance with division policies and applicable state code and regulations.
Handle and process sensitive and confidential information with a high level of discretion.
Attend School Board and other key meetings.
Prepare agendas, assemble meeting packets/materials, and record and produce accurate minutes.
Coordinate logistics and documentation for School Board meetings and related events.
Prepare correspondence, reports, presentations, and other documents.
Draft, proofread, and edit written materials as needed.
Maintain organized filing systems (manual and electronic).
Manage office procedures and workflows.
Receive, route, and track incoming correspondence.
Coordinate the updating, formatting, and ongoing maintenance of the school division’s policy manual.
Ensure adopted policy revisions are accurately incorporated and distributed to administrators, School Board members, and other stakeholders in both print and electronic formats.
Research and compile information as requested.
Collect statistics and prepare data for reports, presentations, and other forms of dissemination.