Executive Assistant

Namify LLC•Springville, UT

About The Position

Namify is in a season of growth and change, expanding its business, launching new software and technology, improving work processes, and building systems for scalability. This growth creates a need for an organized individual to manage people and details behind the business. As the Administrative Assistant, you will work closely with the CEO and executive team, helping them stay organized, prepared, and focused. You will also support the broader office, gaining visibility into how a growing company operates and the opportunity to take on more responsibility as you develop. This role requires someone who can identify needs, take ownership, and help keep things moving forward.

Requirements

Able to communicate professionally in person, over the phone, and in writing.
Comfortable using computers and learning new software and technology.
Organized enough to manage multiple tasks, deadlines, and details simultaneously.
Dependable and follows through on commitments.
Comfortable handling confidential or sensitive information.
Willing to learn, receive feedback, and take on new responsibilities.
Ability to stay organized, communicate clearly, learn quickly, and take ownership.

Nice To Haves

Previous administrative experience is helpful.
Naturally organized and notices details other people miss.
Dependable and follows through on commitments.
Comfortable managing multiple priorities and adjusting when plans change.
A clear and professional communicator.
Curious and willing to ask questions when they don’t know something.
Quick to learn new technology, software, and processes.
Comfortable interacting with everyone from a new employee to the CEO.
Proactive and willing to take ownership rather than waiting to be told every next step.
Calm, positive, and solution-oriented when things don’t go according to plan.
Enjoys helping others and making things run smoothly behind the scenes.
Interested in feedback, responsibility, and continued growth.
Wants to build something, not simply fill a position.
Willingness to grow with Namify over the next several years.

Responsibilities

Manage calendars, schedule meetings, send reminders, and coordinate meeting logistics.
Take clear meeting notes and follow up on action items.
Help executives stay organized, prepared, and focused on their highest priorities.
Coordinate company meetings, lunches, events, and employee engagement activities.
Plan and coordinate company incentive travel and special events.
Support office and facility needs, including supplies and day-to-day organization.
Welcome visitors and help create a professional, friendly experience.
Assist with reports, presentations, communications, research, and special projects.
Keep track of details, deadlines, commitments, and assist with problem-solving.
Look for ways to make processes simpler, faster, and better.
Take on additional responsibilities as your skills and knowledge grow.