Executive Assistant - Critical Power

Flex•Austin, TX

3d•Onsite

About The Position

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add an Executive Assistant as part of our Critical Power business, based from Austin, TX Corp HQ. Reporting to the Chief of Staff, the Executive Assistant will be responsible for a diverse range of responsibilities and opportunities in the areas of administration, operations, and project management, in support of a senior level executive.

Requirements

Typically looking for 4-5+ years of experience as an executive assistant to senior executive.
Great time management, problem solving, multitasking and organizational skills
Experience with setting up domestic & international travel, agendas, etc.
Availability to travel around 10%
Experience with Microsoft Office, Teams, Zoom, and various HR or travel tools

Responsibilities

Manage day-to-day calendar to optimize the executive’s time, ensuring they are prepared for all meetings & priorities.
Coordinate internal and external meetings, including luncheon planning, travel coordination, etc.
Book all travel in alignment with the company's travel policy, considering travel Visas, costs, and proper documentation.
Ensure the timely submission of expenses and review/provide feedback on expense reports submitted by the executive's direct reports
Other administrative and project duties as required.
Collaborates and executes on special projects and serves as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual operating system.
Follow up and provide reminders on project deadlines and deliverables
Contribute to leadership meetings by taking notes and tracking action items when appropriate.
Conducts research, compiles, and drafts statistical reports & presentations
Handles budgets, bill paying and monitoring, ordering and maintaining supplies/equipment
Acts as a gatekeeper for all inquiries (customers, employees, ELT, visitors, etc.), triage requests, and coordinates communication and actions as necessary.
Effectively interface with employees from other internal business groups and Senior Executives inside and outside the company and understands key players within all organizations.
Maintain a "pulse of the business" having a sense for the issues taking place in the organization.
Onboarding new employees and training new team members.