Executive Assistant, UHG Group Security, Environmental Safety and Real Estate

UnitedHealth Group•Eden Prairie, MN

38d•$34 - $60•Onsite

About The Position

The role of the Executive Assistant is to support the business prioritization needs of a few executives for which you are directly assigned as well as collaborate with the business segment Executive Assistants to ensure consistent and productive support for the Executive team. The role requires individual judgement for assigned tasks while collaboration for many team meetings and priority requests.

Requirements

5+ years of administrative experience in support of senior leaders in a highly matrixed organization
Intermediate level experience in Microsoft Office Suite (Word, Excel, PPT) to create and edit professional documents
Advanced level experience in Microsoft Office Outlook for complex calendar management, scheduling meetings
Experience in organizing meetings and troubleshooting in Microsoft Teams virtual meetings
Experience coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities

Nice To Haves

Advanced experience in Adobe software

Responsibilities

Serve as Executive Assistant to UnitedHealth Group Security, Environmental Safety, and Real Estate leadership team with the highest levels of performance and professionalism
Manages leaders’ calendars, travel, expenses, and key meetings
Utilize your advanced experience in Outlook, PowerPoint, Visio, Word, Excel, and Adobe software for internal and external meetings and communications
Meet with leaders for proactive meeting support and reminders for critical meetings, including preparations before critical meetings
Provide coverage (e.g., phone; email; reception) for other leadership team members as needed
Provide organized resources (itineraries, meeting materials, etc.) for upcoming leader travel
Maintain and distribute lists as needed (e.g., organizational charts; email; distribution; vendor; contacts; phone)
Greet and direct internal and/or external partners (e.g., contractors; auditors; vendors) to appropriate locations and/or staff
Work effectively as an integral member of a team of administrative professionals
Serve as back-up Business Segment Liaison (BSL) coordinating office moves including hardware and software requisitions, coordinating travel arrangements, new hire onboarding for executive leadership and other office management responsibilities for fast-paced, growing organization