Executive Assistant

PACSUN•Anaheim, CA

4d•Onsite

About The Position

The Executive Assistant will provide high-level administrative and organizational support to Executive Leadership within a fast-paced retail organization. This individual will be responsible for managing calendars, coordinating meetings, corporate events, travel, preparing correspondence and presentations, and ensuring smooth day-to-day operations for the executive team.

Requirements

4 year BS/BA in Business or Communication required
3+ years Executive Administrative Assistant with experience supporting multiple executives
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), Canva, Docusign, Concur
Successful and complex multiple calendar management required

Nice To Haves

Event planning experience is desirable

Responsibilities

Complex calendar management for 2-4 Executive team members - including internal and external contacts.
Keep executives on track with schedule and daily meeting cadence. Includes Executive meeting logistics for entire Senior Management Team.
Assist and help to create PowerPoints with direction and deliverables provided by the Executives
Manage executive collateral including annual schedule, meeting/call logistics, agendas, presentation decks and materials, communication, distribution, and minutes.
Partner and support HQ event coordination.
Assist with Board of Director projects such as annual product requests and investor presentations.
Plan and organize logistics for EOT meetings, board meetings/calls, Executive Meetings, annual offsite.
Operate as extension of assigned executives; interface directly with Pacsun employees and teams, vendors, and customers as needed, to define problems and provide solutions to inquiries or orders.
Provide travel planning management – international and domestic.
Screen and process documents for signature.
Reconcile expenses in Concur, and process reports for approval/payment.
Budget/ forecasting/ expense management.
Project management leadership as assigned.
Manage and keep Executives logins, frequent flier information, and corporate information.
Respond to and assist with personal requests as needed.