Executive Assistant

Tapestry•New York, NY

13d•$80,000 - $95,000•Hybrid

About The Position

We believe that difference sparks brilliance, so we welcome people and ideas from everywhere to join us in stretching what’s possible. At Tapestry, being true to yourself is core to who we are. When each of us brings our individuality to our collective ambition, our creativity is unleashed. This global house of brands – Coach and Kate Spade New York – was built by unconventional entrepreneurs and unexpected solutions, so when we say we believe in dreams, we mean we believe in making them happen. We’re always on a journey to becoming our best, but you can count on this: Here, your voice is valued, your ambitions are supported, and your work is recognized. A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive.The Executive Assistant will perform a wide range of administrative and office support activities and aide the VP in facilitating the efficient operation of the organization.

Requirements

3+ years experience, a combination of education and experience will be considered
Must be proficient with Microsoft Office, Word, PowerPoint, PDF Format, Excel & Teams Suite
Highly organized and self-motivated
Excellent verbal and written communication skills in English & Vietnamese
Detail-oriented and good time management skills and ability to prioritize work
Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment

Responsibilities

Maintain the VP’s appointment schedule by planning and scheduling business and personal meetings, conferences, teleconferences, as well as coordinating and booking and coordinating travel arrangements.
Assist the VP with daily administrative duties and completes a broad variety of administrative tasks that include completing reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
Assists and supports the VP in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow-up items, and preparing and revising correspondence and other documents, as necessary.
Works closely and effectively with the VP to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the office.
Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidently as needed.
Notify the VP of important dates and meeting appointments.
Input expenses into the Concur system and follow up accordingly.
Manage sensitive matters with a high level of confidentiality and discretion.
Plan, coordinate, organize and help at various company meetings, events, and celebrations.
Coordinate to manage inventory of the company’s supplies, reordering as needed.
Be easily assessable for after-hour travel, scheduling, and other needs.
Pick up deliveries and run errands as needed for the VP for business reasons.
Project Management ability with strong ability to work within Teams, PowerPoint, Excel and ability to learn new technologies.
Lead the creation and compilation of Real Estate Site Tour packages and Real Estate Committee Decks with support from cross functional partners.
Ability to reach out to external partners (Landlords, Operations Partners, etc) to share and/or request information to support Real Estate site tours, meeting requests, etc.