Executive Assistant - General Counsel - GROWMARK, Inc. - Bloomington, IL

Growmark•Bloomington, MN

About The Position

The Executive Assistant supports the operations of GROWMARK’s General Counsel’s Division and Grain Division under the general direction of the Executive Vice President Grain and General Counsel. The position provides executive-level administrative support and handles sensitive and confidential projects and correspondence. It also supports the General Counsel and legal team with research, project coordination, reports, meeting preparation, records management, communications, scheduling, and travel arrangements. The role involves coordinating with senior leaders, staff, outside legal counsel, clients, Board members, member cooperatives, and other contacts. The Executive Assistant exercises judgment in prioritizing work, escalating matters requiring prompt attention, maintaining confidentiality, and improving administrative processes. The position also uses AI productivity and scheduling tools to streamline routine administrative workflows while applying human judgment and protecting data privacy.

Requirements

Associate’s degree or equivalent is normally required.
Five to seven years of related experience demonstrating management-level administrative leadership and decision-making in support of multiple senior management staff members.
Proven computer skills, including SharePoint, Word, Excel, PowerPoint, Outlook, and report generation.
Planning, organization, and project-management skills, including managing multiple tasks and interruptions, prioritizing work, meeting deadlines, and strong attention to detail.
Understanding and experience in management-level administrative areas, including decision-making, business writing and grammar, business etiquette, records control, office procedures, and problem solving.
Ability to work effectively and independently with all levels of GROWMARK staff, Boards of Directors, member cooperatives, outside contacts, and outside legal counsel.
Leadership skills and ability to get work done through others, work independently, and contribute in a team-oriented environment.
Demonstrated business knowledge, collaboration, communication, customer focus, decision-making, and skill-development abilities.
Valid driver’s license and satisfactory driving record; ability to travel independently, including overnight.
Ability and willingness to participate in required training, including training on GROWMARK policies and procedures and other position-related training.

Nice To Haves

Experience in a legal department, business affairs, or a law firm.

Responsibilities

Assist the General Counsel and legal team with research and projects by gathering and compiling information and submitting summaries of findings.
Draft correspondence and other documents as needed.
Set priorities, oversee projects, and respond to requests in coordination with the Vice President and General Counsel.
Oversee project timelines and ensure calendars, meetings, and communications occur in a timely manner.
Work with the EVP to keep staff informed of key project and legal-case due dates.
Summarize and review matters, bringing urgent or sensitive issues to the EVP’s attention.
Assist the EVP with meeting planning and preparation of materials.
Help prepare legal reports and communications for the GROWMARK CEO, Executive Leadership Team, and Board of Directors.
Prepare notices of meeting and agendas for meetings of GROWMARK subsidiaries as needed.
Communicate professionally with outside legal counsel, GCD clients, and GCD members regarding projects, legal matters, and information requests.
Schedule meetings and appointments and plan travel for the Vice President and General Counsel and others as needed; keep departmental calendars current.
Organize and maintain corporate records and legal files for accessible retrieval while protecting confidentiality and privacy.
Use AI productivity and scheduling tools to automate routine administrative workflows, including drafting communications, calendar optimization, inbox triage, and meeting intelligence, applying human discretion, data privacy standards, and contextual judgment.
Review correspondence and draft replies for the EVP’s review or respond directly when appropriate.
Develop, maintain, and submit records and make recommendations as requested, while handling highly confidential matters.
Monitor office procedures and technology and recommend efficiency improvements.
Complete routine legal and other support assignments independently.
Make administrative decisions with awareness of GROWMARK and GCD policies, procedures, and relationships with customers and affiliates.
Coordinate travel modes with the GROWMARK Travel Department and travel arrangements with other Executive Assistants to appropriately use aircraft, automobiles, and executive time.
Participate in GCD staff meetings and other GCD meetings at the EVP’s request.
Participate in GCD functions, including lunches, dinners, the annual outing, and volunteer activities.
Cross-train to handle other Executive Assistants’ responsibilities and provide support as needed.
Follow GROWMARK’s Code of Conduct and Corporate Compliance Program and applicable Environmental Health and Safety, OSHA, and DOT policies and procedures.
Perform other duties as assigned.

Benefits

Fully funded pension
Medical insurance
Dental insurance
Vision insurance
Life insurance
Supplemental accident, critical illness, disability, hospital indemnity, and identity theft protection plans
Paid time off
Paid holidays
Parental leave
401(k) with company matching
Free Employee Assistance Program