Executive Assistant to the Senior Vice President

Colby College • Colby, KS

7d • Onsite

About The Position

Reporting to the Senior Vice President and supporting both the Senior Vice President and the Vice President and Dean of Admissions and Financial Aid, the Executive Assistant plays a critical role in providing the day-to-day operations for the Senior Vice President. The successful candidate will perform diverse, responsible, and complex functions that require independent judgment. This position serves as a confidential resource and must project a positive and professional attitude and image while maintaining a high level of confidentiality and integrity. This exempt position requires a high degree of skill in communicating and interacting with a diverse range of internal and external stakeholders. This position requires exceptional professionalism and discretion, agility in seamlessly pivoting between various tasks and activities, and a proactive approach to time and project management.

Requirements

• Minimum of three years of progressively high-level administrative experience
• Demonstrated ability to anticipate project needs, independently discern work priorities and problem solve, and meet tight deadlines with minimal supervision.
• Exceptional computer skills, including Microsoft Office, Google Education Suite, and Adobe platforms.
• Ability to function effectively under pressure; meticulously checking work to ensure accuracy and completeness; tracking and following up with others to ensure that agreements, needed work and commitments have been fulfilled.
• Proven experience in budget monitoring and analysis, records and filing management, and adherence to administrative policies and procedures.
• Intuitive mindset, creative aptitude, and effective use of discretion and independent judgment; able to look beyond the assigned task and consider tangential and collateral connections, challenges, opportunities, and possibilities.
• Results/action-oriented work style; strong strategic, analytical, planning and problem-solving skills; able to successfully navigate within varying degrees of ambiguity in a fast-paced environment.
• Demonstrated ability to foster positive relationships and communicate effectively with stakeholders at all levels of the organization.
• Proven experience working with cross-functional teams and facilitating operational improvements
• The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required.
• The overall work environment requires the mental ability to shift focus quickly due to interruptions; an employee must be able to mentally track multiple projects and tasks as well.

Nice To Haves

• Experience working within the Workday environment preferred.

Responsibilities

• Provide executive assistance to both the senior vice president and the vice president and dean of admissions and financial aid, including drafting and managing correspondence and communications, scheduling appointments and overseeing the calendar, coordinating travel arrangements and budget reconciliation, compiling various reports and summaries, maintaining records and other documentation, managing projects, and coordinating special events
• Conduct research and gather all necessary information for the senior vice president before meetings and events
• Track, anticipate, and prepare for upcoming deadlines, events, and agenda items
• Coordinate committee meetings, prepare agendas, organize logistics, draft and distribute minutes, and track tasks and projects
• Assume responsibility for a variety of special projects
• Prepare briefing points and materials for speeches, meetings, and presentations
• Protect confidential and sensitive information and use precise discretion when disseminating information

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed