Executive Assistant

Broward College•Boulder, CO

11d•$41,262 - $47,451•Onsite

About The Position

The Executive Assistant provides a range of departmental support activities under limited supervision, applying specialized knowledge and comprehensive administrative, organizational, and operational skills. The role participates in operational planning and coordinates the development and administration of departmental operating policies and procedures. Responsibilities include managing daily office operations, communicating with vendors, preparing correspondence and documentation, scheduling meetings and travel, supporting project planning and research, and processing payroll. The position is full-time and regular, based at Broward College’s Central Campus in Central Academics, History/Political Science. It is classified as Professional Technical Staff (PTS), is non-exempt, and works 40 hours per week on the first shift. The work schedule is Monday through Friday, with weekends and variation also listed. The salary range is $41,262–$47,451, commensurate with education and experience. Employment is contingent upon successful completion of the required background screening process.

Requirements

Associate’s degree required; an equivalent combination of experience and education may be considered.
Five years of administrative, office, or related experience required.
Excellent organizational and administrative skills.
Ability to communicate accurate information to vendors and relate effectively with highly skilled staff.
Ability to multitask and oversee multiple departmental or unit initiatives and projects.
Advanced computer software skills and ability to navigate the Internet and perform searches.
General understanding of own work and its impact on operations outside the work unit.
Ability to recognize the needs of the unit, understand how they affect other areas of the College, and understand one’s role across those areas.
Excellent interpersonal and communication skills to represent the work area and the larger Broward community.
Knowledge of Microsoft Office products.
Applicants claiming veterans’ preference must provide the required documentation when submitting their application.
A completed online employment application, resume, and unofficial transcript(s) are required for consideration. Official transcripts are required upon hire for positions requiring a degree.
Foreign transcripts must include an equivalency statement from a certified transcript evaluation service, submitted by the application deadline.

Nice To Haves

Bachelor’s degree preferred.
Prior light bookkeeping and office management experience desirable.
Administrative support experience preferred.
Knowledge of basic bookkeeping principles and office management best practices preferred.

Responsibilities

Oversee and/or perform a range of administrative activities for the department or organizational unit and serve as a central liaison with other departments and external constituents on day-to-day matters.
Create, compose, and edit technical and administrative correspondence and documentation.
Assist with administrative problem solving, program and project planning, development, and execution of goals and objectives.
Respond to inquiries requiring general understanding of work-area policies and procedures and ensure they are resolved in a timely manner.
Sort and distribute mail and materials and distribute incoming deliveries, including UPS, FedEx, and interoffice packages.
Provide and/or oversee support activities, including answering telephones, assisting visitors, resolving inquiries, reviewing correspondence, and following up on operational commitments.
Establish, update, and maintain unit files, inventories, and records; implement and maintain data management systems as required.
Schedule complex appointments, meetings, and travel arrangements using multiple calendars and coordinating with multiple constituents.
Train and coordinate the work of lower-level office support staff, student employees, and/or temporary staff.
Perform other related duties as required.