Executive Assistant- Oil & Gas

AKHIRE, INC•Anchorage, AK

1d•$20 - $35•Onsite

About The Position

AKHIRE is recruiting an Executive Assistant to provide administrative and executive support in a fast-paced oil and gas operating environment, under the guidance of leadership. The role oversees the day-to-day operation of the Anchorage office and helps maintain an efficient, organized, safe, and professional workplace. It also supports the President & CEO and executive leadership with calendars, travel, meetings, expenses, events, sponsorships, and community engagement.

Requirements

Prior experience working in an office environment.
Proficiency with Microsoft Office Suite.
Must be able to pass a drug screen and background check.

Nice To Haves

Previous experience supporting executives in an Executive Assistant or similar role is highly valued.
Experience in the oil and gas industry is preferred.

Responsibilities

Oversee the day-to-day operation of the Anchorage office and serve as the primary point of contact for office-related inquiries.
Coordinate office maintenance, repairs, facility services, supplies, vendors, service providers, equipment suppliers, mail, shipping, courier services, and deliveries.
Welcome visitors and manage front-office reception activities.
Coordinate routine technology needs with internal staff and external IT providers, including computers, mobile devices, printers, and office equipment.
Maintain the corporate event and sponsorship calendar and ensure the office remains clean, safe, and professional.
Manage the President & CEO’s business and personal calendar, travel arrangements, and expense reporting.
Coordinate executive leadership calendars and departmental meetings; schedule meetings using Microsoft Teams and reserve conference rooms.
Prepare meeting agendas and presentation materials, and handle meeting follow-up.
Assist with purchasing card administration and expense documentation.
Plan and coordinate internal and external company events, meetings, and functions.
Manage event logistics, including venues, catering, travel, promotional materials, and vendor coordination.
Develop event timelines and ensure milestones and deliverables are completed on schedule.
Coordinate ordering, inventory management, and distribution of branded promotional merchandise.
Support company sponsorships and community engagement activities.