Executive Assistant

Veeam Software•Seattle, WA

1d•Onsite

About The Position

Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it. Veeam provides data resilience through data backup, data recovery, data portability, data security, and data intelligence. Based in Seattle, Veeam protects over 550,000 customers worldwide who trust Veeam to keep their businesses running. Join us as we move forward together, growing, learning, and making a real impact for some of the world's biggest brands. The future of data resilience is here - go fearlessly forward with us. Are you an experienced Executive Assistant (EA) who is always looking around corners and anticipating needs? Do you believe that details matter and enjoy supporting a highly engaged team? Veeam Software is seeking an exceptionally bright, multitasking, and self-motivated individual to partner with another Executive Assistant in support of the Office of the CEO, while also providing a great in-office experience for our broader leadership team. This exciting role requires superior attention to detail, the ability to meet tight deadlines, strong organizational skills, and the capacity to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, along with professionalism in working with Executives, is essential—as is the ability to remain flexible and shift direction seamlessly. The successful candidate will excel at completing complex tasks with minimal guidance, reacting with appropriate urgency to time-sensitive situations, and embracing varied and exciting new projects. A good sense of humor is also a must.

Requirements

5+ Years supporting high level executives
Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)
This role is currently working onsite five days a week
Experience in a fast-paced, high-tech company
Ability to learn new technologies / applications
Excellent interpersonal and time management skills
Growth mindset and curiosity to learn and grow

Responsibilities

Partner closely with another EA to ensure seamless support of the Office of the CEO.
Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars.
Manage complex calendars and scheduling with senior leadership, maintaining diplomacy and discretion.
Organize, prioritize, and appropriately handle time-sensitive and confidential information, ensuring timely follow-up and action.
Organize, execute, and assist with team activities.
Ensure well-organized and up-to-date travel logistics, expense reports, and other administrative needs.
Collaborate with the EA team to manage onsite meals, events, and employee activities, and ensure the office is well stocked with kitchen and office supplies.
Liaise with property management on facility work orders as needed.
Prioritize Inclusion, Diversity, and Equity initiatives for your executives.
Have fun at work—and help others do the same.

Benefits

Unlimited PTO
3 global VeeaMe Days per year: company-wide closures for employees to take a break, disconnect, and focus on self-care
Paid Holidays
Veeam Care Days: 24 hours paid time for volunteering
Medical, dental, and vision coverage starting on day one (multiple plan options)
Flexible Spending Accounts (FSA) and Health Savings Account (HSA) options
Employer HSA contributions (for HDHP participants)
Life and AD&D insurance (employee, spouse/partner, and child options)
Company-paid short-term and long-term disability insurance
Supplemental individual disability insurance (IDI)
Family planning support: fertility, adoption, surrogacy, and parental resources
Paid parental leave
Employee Assistance Program
Additional voluntary benefits: accident, critical illness, hospital indemnity, legal, identity theft protection, commuter benefits, pet care
Mental health support
401(k) plan
Professional training and education, on-demand learning libraries (LinkedIn Learning, O'Reilly), mentoring, workshops, and Global Day of Learning