Executive Assistant

Aston Carter•Olathe, KS

13d•$60,000 - $75,000•Onsite

About The Position

The Tax Planning Assistant provides high-level administrative and operational support to the Tax Leadership Team, with a specific focus on administrative activities. This role ensures the smooth coordination of schedules, meetings, documentation, and communication. The ideal candidate is detail-oriented, proactive, and able to manage sensitive personal, financial, and tax-related information with the utmost confidentiality.

Requirements

3+ years of experience in an administrative or executive support role.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Exceptional organizational skills.

Nice To Haves

Experience supporting finance, tax, or legal teams is a plus.
Bachelor's degree in Business Administration, Accounting, Finance, Communications, or a related field (preferred).

Responsibilities

Manage leadership calendars and schedule tax-related meetings, reviews, and planning sessions, ensuring efficient use of time and resources.
Prepare, organize, and maintain tax documentation, reports, presentations, and planning materials with accuracy and professionalism.
Assist in coordinating inputs and follow-ups with internal teams, advisors, and external tax partners.
Track important deadlines related to tax filings, planning cycles, and compliance items.
Screen and prioritize incoming tax-related correspondence, emails, and inquiries, ensuring timely follow-up and clear communication.
Coordinate and facilitate planning meetings, including preparing agendas, taking minutes, and managing action items to completion.
Act as a liaison between leaders, tax advisors, internal partners, and external stakeholders, ensuring smooth information flow and maintaining positive relationships.
Arrange travel, meetings, and logistics as needed.
Anticipate needs and proactively support the leadership team, helping streamline decision-making and administrative workflows.
Manage confidential and sensitive information with a high degree of discretion and compliance with company policies.
Support special projects and ad-hoc requests tied to leadership initiatives.