Executive Assistant

The Walt Disney Company•Burbank, CA

12d

About The Position

Are you an experienced professional who thrives in high-pressure environments and excels at supporting senior executives? Can you confidently engage with top-tier leadership and maintain poise under pressure? If so, the Executive Assistant role in Disney Legal at The Walt Disney Company could be your next great opportunity. Our Legal & Global Affairs department, including the Global Ethics & Compliance Management team, ensures the highest standards of accountability while partnering with executives to support the Company’s global success. This position currently reports to the Deputy General Counsel, Deputy Chief Compliance Officer and supports a team of attorneys and non-attorneys. The role requires a high level of integrity and discretion in handling confidential information, as well as professional decorum to represent and interface with senior executives both inside and outside the Company. In this position, you will be part of a dynamic team that drives forward initiatives critical to protecting the Company’s reputation and ensuring business is conducted with integrity. You would be responsible for the day-to-day workings of the leader(s) you support. It goes without saying that there will be heavy calendar setting and expense reports, but this job is very much about people . The relationship you form with the executives you support is absolutely critical because that’s what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you’ll also need deep knowledge of the leadership of the legal department and savviness about our businesses. As the “face” of your executive(s) within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different!

Requirements

At least 7 or more years supporting a Vice President and/or equivalent experience
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
Desire to immerse yourself fully and learn all aspects of your executive’s business
Ability to multi-tasks in a fast-paced and constantly changing environment while prioritizing deadlines/deliverables
Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs and working in a Windows environment, SAP and, Concur
A calm head and steady hand to deal with the unexpected
“EQ” skills to build bridges, forge alliances and encourage people to want to work with you
Complete reliability handling confidential, often highly sensitive information
Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked
Very strong organizational skills and extreme attention to detail
A highly professional demeanor, positive outlook and a can-do attitude

Nice To Haves

Experience at The Walt Disney Company
Experience working in a large public corporation, particularly within a legal department
Deep experience with travel planning, managing budgets and expense reporting

Responsibilities

Conduct research, fact-check existing work, and prepare regular reports and summaries
Assist with regularly scheduled training for various Disney audiences, including set up and emceeing video conferences
Create a multi-city, sometimes global, travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels
Interface directly with other senior executives and their support teams
Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting
Understand the day’s priorities so you can be strategic about how you manage planning and scheduling
Schedule conference rooms, meetings and video chats
Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company
Draft letters, emails, and slide decks on behalf of your leaders and proofread documents created by others
Assist with on-boarding new employees
Manage purchase orders and vendor contracts
Plan events and team-building activities