Executive Assistant (Temporary)

Vir Biotechnology • San Francisco, CA

6h • Onsite

About The Position

Vir Biotechnology is a clinical-stage biopharmaceutical company focused on powering the immune system to transform lives by discovering and developing medicines for serious infectious diseases and cancer. Its clinical-stage portfolio includes programs for chronic hepatitis delta and multiple dual-masked T-cell engagers across validated targets in solid tumor indications. Vir Biotechnology also has a preclinical portfolio of programs across a range of infectious diseases and oncologic malignancies. We believe the success of our colleagues drives the success of our mission. We are committed to creating a company where everyone feels supported and encouraged to give their best. Vir Biotechnology is looking for a Temporary Executive Assistant (EA). In this EA role, you will provide comprehensive administrative support, enabling our leaders to focus on strategic priorities and key initiatives while supporting their teams effectively. You will be responsible for managing a busy and dynamic calendar, coordinating meetings with a wide range of stakeholders, and ensuring smooth day-to-day operations. This role is based in our San Francisco, California office with the expectation to be onsite 5 days a week.

Requirements

• 10+ years’ experience with at least 3+ years supporting either C level executives
• Experience in the biotechnology / pharmaceutical industry required
• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously
• Proactive and resourceful, with strong problem-solving skills
• Excellent communication skills
• Comfortable working in a fast-paced, dynamic environment
• Able to maintain a high level of professionalism and confidentiality
• Proficient in Microsoft Office and calendar management tools (e.g., Outlook)

Responsibilities

• Plan, schedule, and coordinate complex meetings and events with internal teams and a wide range of external partners including accommodating scheduling conflicts and last-minute changes
• Manage highly sensitive and confidential information regarding business strategies, organizational priorities, and key initiatives with discretion
• Help facilitate strong working relationships with internal and external stakeholders. Gather briefing materials for meetings and ensure timely follow-up and consistent communication
• Organize domestic and international travel, including flights, hotels, transportation, and itineraries
• Process expense reports
• Support special projects, team initiatives, or event planning as needed
• Be the go-to person for day-to-day administrative needs, and problem solving for those you support
• Anticipate needs and help ensure nothing falls through the cracks

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 101-250 employees