Temporary Executive Assistant

University of California, Irvine•Orange, CA

7h•Onsite

About The Position

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. This recruitment is for a Temporary Executive Assistant position through UC Irvine's internal temporary staffing department. This position will be based in Orange, CA.

Requirements

Bachelor’s degree and 1-3 years of experience as an Executive Assistant supporting Director-level leadership or higher.
Advanced proficiency in Microsoft Office Suite, including Excel, with the ability to create polished materials.
Proven experience managing complex calendars, executive communications, and high-level meetings or events.
Exceptional organizational skills, sound judgment, and the ability to handle confidential information with discretion.
Ability to read, write, and follow written and oral instructions in English.

Nice To Haves

Experience supporting senior executives in a fast-paced, complex organization.
Strong event planning experience, including large-scale or high-visibility events.
Excellent written and verbal communication skills with strong stakeholder management ability.
Proactive, resourceful, and able to anticipate executive needs with minimal direction.

Responsibilities

Manage and optimize a complex executive calendar, aligning priorities, anticipating conflicts, and ensuring effective time management.
Partner closely with executives to support strategic initiatives, prepare materials, and track key deliverables.
Lead planning and execution of meetings and events, including end-to-end logistics, vendor coordination, and on-site support.
Serve as a primary point of contact; handling communications with professionalism and discretion.