Executive Assistant II (Temporary Solutions)

State of North Carolina

3d • $30 - $30 • Onsite

About The Position

To provide a solid Human Resource management foundation, responsible oversight, and creative solutions through a collaborative approach with all stakeholders to maximize the potential of our greatest asset – OUR EMPLOYEES. This is a temporary position and there are no leave or retirement benefits offered with this position. Temporary employees who work an annual average of 30 or more hours per week may be eligible for health insurance coverage under the High Deductible Health Plan (HDHP). For more information on Health Benefits offered visit www.shpnc.org. Visit www.nctemporarysolutions.com for employment information. Note: Permanent and time-limited NC State Government employees must separate from their permanent or time-limited position in order to work in a temporary position. All temporary employees are limited to one NC State Government temporary assignment at a time. Individuals hired into a temporary State job must be fully qualified for the job. OSHR supports the Governor's Job Ready initiative and seeks to expand a temporary skill set to enhance their qualifications for State government and private sector jobs. Exposure to an agency's culture, process, procedures, and potential learning opportunities can provide valuable experience to those who may seek permanent employment with the state. This temporary position is located in 200 W. Jones St. Raleigh 27603 - Wake County. This position is assigned to the NC Community College System. Job Order Hourly Rate of Pay: $30.00 (Based on education and/or years of relevant work experience reflected on the application). Effective July 1, 2025, candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed from the class specification. The Knowledge, Skills, and Abilities listed within this vacancy announcement will be used only as management preferences and will be used to screen for the most qualified pool of applicants. Management Preferences: The primary purpose of this position is to work collaboratively with the Executive Director of State Board Relations to coordinate monthly State Board meetings, meeting planning and event coordination, and administrative functions. This includes agenda development, meeting minutes, posting public meeting materials, and coordinating with staff to collect and publish materials in a timely manner. The position is responsible for managing travel, travel reimbursements, budget reporting, ordering supplies, catering coordination, and meeting scheduling for the State Board Affairs office and State Board of Community Colleges, which includes event planning and travel logistics. The position is responsible for serving as the clerk for the State Board of Community Colleges Committees as well as serving as backup for other clerks and the Executive Director of State Board Relations. The position has regular contact with members of the State Board of Community Colleges, community college Presidents, System Office administrators, and the public to provide information regarding State Board activities and meeting information. The position is primarily on weekdays between 8am-5pm but could include some evenings.

Requirements

• An overall understanding of state and federal government with emphasis on community colleges.
• A thorough knowledge of office management and records retention and procedures.
• A strong background in English grammar, spelling, and punctuation.
• The ability to self-compose and edit.
• The ability to organize, to coordinate, and exercise discretion.
• To perform responsibilities independently of supervision.
• Utilize technology to include creation and maintenance of databases and electronic retention of records.
• Event planning skills will be needed in this temporary assignment.
• The ability to make sound decisions
• Bachelor’s degree, preferably in business administration or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and four years of progressively responsible administrative/office management experience; or High school or General Educational Development (GED) diploma and six years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.

Responsibilities

• coordinate monthly State Board meetings
• meeting planning and event coordination
• administrative functions
• agenda development
• meeting minutes
• posting public meeting materials
• coordinating with staff to collect and publish materials in a timely manner
• managing travel
• travel reimbursements
• budget reporting
• ordering supplies
• catering coordination
• meeting scheduling for the State Board Affairs office and State Board of Community Colleges
• serving as the clerk for the State Board of Community Colleges Committees
• serving as backup for other clerks and the Executive Director of State Board Relations
• provide information regarding State Board activities and meeting information

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees