Executive Assistant - Temporary

Kendo Brands, Inc.•San Francisco, CA

8h•Hybrid

About The Position

Kendo Holdings, Inc. is a San Francisco-based beauty brand developer and wholesaler owned by LVMH Moët Hennessy - Louis Vuitton. Kendo serves as a hub for creativity and next-generation beauty product development for global Sephora channels and selective retailers. The company operates with a "Can Do" Spirit, emphasizing Advocacy, Diversity, and Inclusion, Storytelling, Resilience, and Product Excellence. The Kendo house of brands includes Fenty Beauty, Fenty Skin, Fenty Eau de Parfum, Fenty Hair, Ole Henriksen, and Lip Lab. The company is seeking a high-impact Executive Assistant to serve as a strategic force behind its leadership team, specifically supporting three Vice Presidents. The ideal candidate will possess sound judgment, strong written and verbal communication skills, administrative and organizational abilities, and the capacity to maintain a realistic balance among multiple priorities. This role requires the ability to work independently on projects from conception to completion, anticipate needs, work under pressure, and handle a wide variety of activities and confidential matters with discretion.

Requirements

Minimum 3-5 years c-level experience in a fast-paced environment
High school diploma, college degree preferred
Previous retail/wholesale industry experience helpful; passionate about the beauty industry is a plus
Ability to take initiative and act independently. Able to work interactively and proactively with executives at all levels in the organization
Able to handle sensitive and confidential information with discretion
Resourceful, logical and creative problem solver
Strong organizational skills, able to track multiple projects
High level of accuracy, able to detect inconsistencies and errors
Superior interpersonal skills, approachable and flexible
Excellent verbal and written communication skills
Computer skills – Proficient in MS Office (Word, Excel, PowerPoint, Outlook and Teams) and generally tech-savvy / comfortable with software applications and database programs
Flexible with hours and in working overtime when required

Nice To Haves

College degree preferred
Previous retail/wholesale industry experience helpful
Passionate about the beauty industry is a plus

Responsibilities

Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
Act as a strategic gatekeeper, expertly navigating complex calendars, “puzzles,” and high-stake international logistics to maximize executive focus and productivity
Organize cross-functional internal and external meetings with precision, ensuring the executive is prepared with the necessary materials for meetings
Work closely and effectively with the Executive(s) to keep him/her well informed of upcoming commitments and responsibilities, preparing and follow up appropriately.
Booking travel
Oversee and maintain all executive expense reports and department organizational charts
Act as liaison to the executive’s direct reports and their staff. Provide general administrative support to each team(s) you support
Provide a bridge for smooth communication between the Executive and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
Partner with peers to plan and execute employee events
Build strong and effective partnerships with LVMH peers and key partners such as IT, facilities, and 3rd party vendors
Handle confidential, highly sensitive, urgent materials and information in a dynamic, fast-paced work environment