Executive Assistant (Contract Role)

PlayStation Global•San Mateo, CA

5h•$54 - $81•Onsite

About The Position

Sony Interactive Entertainment (SIE) is seeking an Executive Assistant for a 6-month contract role to support their People Team Leaders. This position offers high visibility and cross-functional collaboration, contributing to the organization's success by helping scale and build seamless processes. The Executive Assistant will provide administrative, logistical, and project-related support to their Executives.

Requirements

A minimum of 5 - 8 years’ work experience as an Executive Assistant supporting multiple executives.
Familiarity with the expectation of complete confidentiality on all business matters.
Proven ability to actively manage projects in a fast-moving, high-pressure environment.
Flexibility working independently or partnering with a variety of teams.
Proven ability to interact professionally with Executives, Customers, Partners, Prospects, and Internal Teams.
Ability to be flexible in response to changing priorities and needs.
Experience with web-based scheduling and collaboration tools.
Experience with arrangement of complex schedules and logistics, at times, across multiple time zones.
Ability to work on multiple projects, lead priorities, and accurately set expectations.
Excellent time management skills and attention to detail.
Strong communication, planning, organizational, and analytical skills.
Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency.
Excellent verbal and written communication skills - Ability to effectively communicate and collaborate with a diverse range of people and job functions.
Ability to remain energetic and positive in a fast-paced and demanding environment.
Entrepreneurial spirit and desire for constant improvement. A forward thinker.
Excellent common sense and ability to make appropriate judgment calls autonomously.
Dedicated with the ability to anticipate next steps.
Works well with a variety of personalities; embraces teamwork.

Responsibilities

Manage daily schedules, coordinate logistics for all internal and external meetings, proactively address conflicts, and understand priorities.
Coordinate domestic and international travel, process expense reports, and assist with managing budgets for travel and events.
Own and manage the rhythm of business in close partnership with Executives and teams, including owning meeting agendas, taking notes, and following up on action items.
Schedule and coordinate logistics for conferences and special events (both onsite and offsite).
Lead, drive, and execute various team events, socials, offsite meetings, etc.
Act as a liaison and trusted partner for VPs, relaying and exchanging information with Senior leaders, customers, stakeholders, and other cross-functional organizations or colleagues.
Anticipate Executive needs and proactively assemble appropriate people and resources to solve problems independently.
Field and funnel incoming requests, exercising strong judgment and discretion with highly confidential information.
Work cross-functionally to ensure efficient and clear communication between teams.
Meet deadlines by maintaining an organized approach, prioritizing, and coordinating multiple work activities in a fast-paced environment.
Provide backup support for other EAs in the department and help the team work efficiently together.