Executive Assistant

Keysight Technologies, Inc.•Santa Rosa, CA

5d•Onsite

About The Position

Keysight is at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~15,000 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn more about what we do. Our award-winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions. We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers. Keysight Finance is looking for a resourceful, highly organized Executive Assistant with strong skills in Microsoft Office and experience with enterprise business applications to support three Finance Vice Presidents, including our Principal Accounting Officer. Essential capabilities include: Communicate clearly and purposefully, both verbally and in writing Demonstrate strong ownership, initiative, and drive for excellence Apply abstract thinking for non-technical data collection, organization, and analysis Maintain the highest integrity and confidentiality when handling sensitive information Anticipate needs and solve problems with resourcefulness and creativity Exhibit a constructively assertive interpersonal style that achieves results while fostering a cohesive, team-oriented, and enjoyable work environment

Requirements

Strong verbal and written communication skills
Strong computer skills, including MS Office business applications
Ability to work independently as well as part of a team
Excellent organization and time management skills
Excellent interpersonal skills and a pleasant, positive demeanor
Ability to prioritize and take initiative
Excellent judgment, discretion, and decision making
Ability to multi-task in a sometimes high-stress, demanding environment
Significant attention to detail and follow-through skills
Minimum 7 years of related experience

Responsibilities

Support the Corporate Controller, Principal Account Officers, and VPs of Enterprise Finance and Business Finance at our Santa Rosa, CA headquarters
Generate new purchase orders, prepare revisions, and report accruals as requested
Scan and deposit vendor checks and process miscellaneous refunds that require booking instructions
Submit Concur reimbursement checks from employees and complete bank deposits
Perform confidential administrative duties using knowledge of organization policies and practices
Schedule and arrange appointments, interviews, meetings and travel itineraries
Establish and maintain an excellent working relationship with our external auditors, providing support that includes site access badging, room reservations, arranging equipment, etc.
Coordinate and schedule various meetings, including cross-functional meetings in support of our finance quarter-end close and reporting processes
Maintain and update content for various Finance intranet websites
Onboard new hires and transfers
Open, route mail, and upload vendor invoices to SharePoint site
Manage office supplies, maintain email distribution lists, and provide access to shared drives