Executive Assistant to the Sr. Associate Vice President of University Outreach

University of Oklahoma•Norman, OK

24d•Hybrid

About The Position

This position serves as the right-hand of the Sr. Associate Vice President of University Outreach, a senior leader whose work touches every corner of this dynamic organization. This role is at the intersection of strategy, relationships, and operations. The Executive Assistant will be a trusted partner and ambassador, keeping complex initiatives moving, anticipating needs, and ensuring seamless and intentional interactions with the Sr. AVP's office.

Requirements

Bachelor's degree or equivalent combination of education and related experience.
Valid Driver's License.
Strong proficiency in modern technology tools, including advanced use of Microsoft 365 applications and emerging AI platforms.
Adaptable learners who leverage new technologies to streamline workflows, enhance collaboration, and deliver high-quality business results.
Takes initiative and doesn't wait to be told what needs to be done.
Eager to grow, actively building skillset and embracing new challenges.
Knows their limits and isn't afraid to ask for help.
Genuinely cares about the mission of OU Outreach and the communities served.
High level of commitment to the role, the team, and the broader purpose.

Responsibilities

Manage a complex executive calendar, travel logistics, meeting preparation, and follow-up with precision and professionalism.
Serve as the primary communication bridge between the Sr. AVP and internal/external stakeholders, handling sensitive matters with discretion.
Drive operational efficiency through independent process management, documentation, and workflow coordination.
Conduct research and synthesize information to support executive decision-making, presentations, and policy materials.
Lead and manage special projects, exercising sound judgment and independent problem-solving with minimal oversight.