Executive Assistant FT 8a-4:30p M-F
About The Position
Luther Park Community is a faith-based, non-profit community providing quality services for mature Iowans by meeting their physical, spiritual, social and psychological needs in its beautifully landscaped community in Des Moines. Luther Park Community is seeking an Executive Assistant to provide administrative support for the Administrative offices in the Admin/Education Center. This person will serve as the first point of contact for employees, visitors and vendors. Independent judgment is required to plan, prioritize and organize diversified workload and recommend changes in office practices or procedures.
Requirements
- High school diploma or GED required
- Minimum of 2-3 years administrative experience required
- High level proficiency with computer programs including but not limited to Outlook, Word, Excel and PowerPoint
- Strong attention to detail and math skills required
- Excellent written and verbal communication skills
- Strong organizational and time management skills
Responsibilities
- Perform customer service functions by greeting and directing visitors
- Answer phones and direct calls to appropriate individuals
- Retrieve, sort and process incoming and outgoing mail
- Provide administrative support including copying, meeting arrangements, scheduling, proofreading, filing etc.
- Manage schedule for education center and assist with logistics of education programs
- Provide administrative support to the Board of Directors including meeting notices, compile meeting materials, transcribe meeting minutes and coordinate meeting logistics
- Provide administrative support for Annual Meeting
- Transcribe minutes for administration supported meetings
- Order kitchen and office supplies as needed
- Coordinate with vendors for copiers, printers and other office equipment
- Review contracts within the organization to maintain database and review quarterly for contract renewals and cancellations as needed
- Maintain database of Form W9's received from vendors and determine additional Form W9's needed for annual Form 1099 preparation
- Manage and maintain record retention and off-site storage
- Chair Employee Recognition Committee
- Coordinate and schedule Food Trucks
Benefits
- Competitive Salaries
- Medical, Dental and Vision Insurance
- Company paid Life Insurance
- Company paid Long Term Disability
- Voluntary Short-term disability, Hospital Indemnity, Critical Illness and Accident Insurance
- 401k Retirement Plan with 4% company match
- Vacation time plus three extra days for birthday, work anniversary and floating holiday
- Sick Time
- Referral Bonuses
- Discount Meals
- Continuous Training and Education
- Tuition Assistance
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
