Executive Assistant

Array Labs • Redwood City, CA

20h • Hybrid

About The Position

Array Labs builds advanced radar systems to help humanity understand and respond to changes across the physical world. We are deploying a coordinated fleet of radar satellites to create a high-resolution, continuously updated 3D map of the Earth – enabling governments and commercial organizations to make faster, better decisions in support of disaster response, infrastructure resilience, and national security missions. We design and build our systems end-to-end, from payload hardware and spacecraft architecture to mission software and data products. The Executive Assistant to the CEO will be a strategic and operational partner to Array's Chief Executive Officer, ensuring seamless calendar, email, and travel management. This is a high trust position at the center of how the CEO operates. This person will serve as a primary point of contact for internal and external clients, communicating in the CEO’s voice, moving priorities and cross-functional projects forward, and keeping important follow-ups from falling through the cracks. The ideal candidate is exceptionally organized, proactive, and discreet. They thrive in fast-paced, high-growth environments and possess strong judgment, clear written and verbal communication, attention, and the ability to anticipate executive needs ahead of time. This is a high autonomy role, and candidates must have the ability to act on good judgement with limited oversight.

Requirements

• Proven experience managing complex executive calendars, high-volume inboxes, and travel logistics with precision.
• Exceptional written communication skills, with demonstrated judgment in representing the executive's voice and priorities.
• High degree of discretion, confidentiality, and sound judgment when handling sensitive business and personal information.
• Strong organizational and proactive problem-solving skills, with a track record of operational excellence and autonomy in ambiguous environments.
• Proficiency with Google Suite and travel/calendar management platforms.

Nice To Haves

• 5+ years of experience supporting C-suite executives (founder, CEO, or equivalent), ideally within a fast-paced, high-growth, startup environment
• Background in client-facing, customer service, or public relations roles with a service-oriented mindset.
• Experience in early-stage startup, aerospace, defense, deep-tech, or venture capital environments.
• Comfort working in a deeply technical environment (e.g. aerospace, defense, other complex engineering domains)
• Proven ability to maintain a calm, proactive approach under shifting priorities, tight timelines, and fast-paced environments.

Responsibilities

• Manage complex executive calendar and scheduling demands while prioritizing critical business goals and balancing competing commitments
• Manage the CEO’s inbox, drafting email correspondence for internal and external stakeholders in the CEO's voice
• Coordinate domestic and international travel logistics, accommodations, and detailed itineraries for traveling parties
• Prepare, review, and organize logistics for board meetings, investor presentations, and customer briefings or pitches.
• Track key action items, follow-ups, and special projects across various teams to ensure alignment and timely completion of meeting outputs.
• Serve as the primary point of contact for external stakeholders, board members, and visiting guests, upholding high standards of hospitality and professionalism.

Benefits

• Health & Wellness Medical, dental, and vision insurance (including a fully employer-paid medical plan)
• Paid parental leave (12 weeks / 6 weeks)
• Time Off 19 paid vacation days, 10 sick days, 11 company holidays
• Financial 401(k) with employer match (100% match up to 3%, 50% match up to 5%)
• Commuter expenses (parking & transit)
• Perks & Lifestyle Daily lunch stipend; Audible subscription; Claude Pro access; relocation support
• Hybrid work options & flexibility

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed